Accounts Payable Specialist

Whitestone Associates, Inc. is a 100% employee‑owned Geotechnical and Environmental consulting firm with offices throughout the eastern United States. We are committed to building a collaborative team environment where employee‑owners are encouraged to grow professionally, take on meaningful responsibility, and contribute to the continued success of the organization.

This is a fully in‑office, on‑site position.

• Ensure accurate and timely processing of payments to vendors, maintaining vendor relationships, and contributing to the overall efficiency of the finance department;
• Assist in the management of the vendor compliance process by obtaining pertinent documentation from current and prospective vendors (Certificates of Insurance, Subcontractor Agreements, etc.);
• Review and process employee expense reports and credit card statements;
• Reconcile accounts payable transactions and resolve discrepancies in a timely manner;
• Assist with month‑end closing activities, including accruals, reconciliations, and reporting;
• Maintain detailed and accurate records of transactions;

• Minimum of 1 year of experience in a similar role;
• AS or BS in Business Administration, Accounting, or similar preferred;
• Experience in professional services managing Accounts Payable process preferred;
• Excellent written and verbal communication skills; and
• Proficiency with MS Office (Outlook & Excel).

Higher compensation than the amount listed below may be offered commensurate with experience and qualifications.

Hourly Pay Range: $26 USD - $32 USD

Benefits eligibility is dependent on full‑time employment status.

• Whitestone's Employee Stock Ownership Program (offered at no cost to each eligible employee)
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Health & Dependent Care Flexible Spending Accounts
• Traditional & Roth 401K Plans with Company Match
• Long Term & Short Term Disability Insurance
• Company‑Sponsored Life & AD&D Insurance
• Multiple AFLAC Insurance Products
• Pet Insurance
• Identity Theft Protection
• Group Legal Plan
• Multiple Corporate Discount Programs
• Employee Assistance Program (EAP)

Whitestone Associates, Inc. is an Equal Opportunity Employer and does not tolerate unlawful discrimination in its employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, age, disability, protected veteran status, or any other status protected by applicable federal, state, or local law. Whitestone does not tolerate harassment or discrimination based on any protected characteristic.

All complaints of harassment are taken seriously and will be investigated promptly and thoroughly.