Accounts Receivable Assistant

Aspire Pharmaceuticals Inc. is a leading contract manufacturer specializing in softgel vitamins within the pharmaceutical industry. We are committed to innovation and excellence, continuously seeking talented professionals to join our dynamic team.

We are seeking a detail-oriented and proactive Accounts Receivable Executive to join our Finance team. This role combines traditional AR responsibilities with sales forecasting support, and bank reconciliation activities. The ideal candidate will manage customer billing, collections, and reconciliations while collaborating with operations, sales, and support revenue and cash flow forecasting.

• Process and post customer invoices in ERP accurately and in a timely manner.
• Reconcile customer accounts, monitor AR aging, and follow up on overdue balances to ensure timely collections.
• Apply customer payments (ACH, wire, check) and allocate receipts accurately to invoices.
• Coordinate with Sales and Customer Service teams to resolve billing discrepancies, short payments, and credit memo issues.
• Monitor customer credit limits and collaborate with the Finance Controller for reviews and approvals.
• Prepare weekly and monthly AR reports, including aging analysis, cash receipt forecasts, and DSO tracking.
• Partner with the Sales team to provide updates on customer payment trends, open receivables, and credit exposure.
• Contribute AR data and insights to support sales forecasting, revenue projections, and cash flow planning.
• Analyze sales vs. collection variances and identify potential risks impacting forecast accuracy.
• Assist finance leadership in preparing monthly and quarterly sales forecast reports using AR and customer trend data.
• Perform bank reconciliations regularly to ensure all receipts and payments are accurately recorded.
• Investigate and resolve discrepancies between bank statements and general ledger entries.
• Work with the finance team to ensure timely posting of cash receipts and transfers.
• Support month-end close by reconciling all bank accounts and providing support schedules for review.

• Bachelor’s or master’s degree in Accounting, Finance, or related field.
• 2–4 years of experience in Accounts Receivable or general accounting, preferably in a manufacturing or production environment.
• Hands‑on experience with ERP (Accounts Receivable, and Inventory modules).
• Understanding of revenue forecasting.
• Experience performing bank reconciliations and resolving discrepancies.
• Proficiency in Excel and MS Office Suite.
• Excellent analytical, organizational, and problem‑solving skills.
• Strong communication and collaboration skills across departments.
• High attention to detail and ability to meet tight deadlines.