Office Administrator

Base pay range: $60,000.00/yr - $75,000.00/yr

Location:

New Brunswick/Somerset, NJ

Compensation: $60,000-$75,000 + discretionary annual bonus + complete benefits package

We are seeking a detail-oriented and proactive Office Administrator to join our pharmaceutical team in New Brunswick, NJ. The ideal candidate will ensure smooth day-to-day operations, support administrative functions, and maintain an organized and efficient office environment. This role requires strong communication skills, multitasking ability, and familiarity with office management in a regulated industry.

• Manage daily office operations, including scheduling, correspondence, and filing systems.
• Serve as the primary point of contact for internal teams and external vendors.
• Coordinate meetings, prepare agendas, and maintain accurate records.
• Oversee inventory of office supplies and liaise with procurement for replenishment.
• Assist with HR and finance administrative tasks (e.g., onboarding paperwork, expense reports).
• Ensure compliance with company policies and industry regulations in documentation and record-keeping.
• Support senior management with travel arrangements and calendar management.
• Handle incoming calls and emails professionally, directing inquiries as appropriate.
• Must be able to commute to the office 5 days per week.

• Associate's or Bachelor's degree preferred.
• 2-5 years in office administration, preferably in pharmaceutical or healthcare settings.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to maintain confidentiality and handle sensitive information.

• Familiarity with ERP systems or document management tools.
• Knowledge of FDA or GMP compliance standards is a plus.

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Paid time off and 401(k) plan.
• Opportunities for professional development.