Coordinator, Academic Systems & Compliance

Job Duties

If you're exploring new career opportunities or seeking a dynamic and supportive work environment, consider Mercer County Community College (MCCC). As a publicly supported institution committed to open access and student success, MCCC strives to attract, retain, and support a highly skilled and diverse workforce—our most valuable asset.

At Mercer, campus culture and belonging are celebrated, and our sense of community is deeply rooted in both our mission and daily practices. With two distinct campuses—the James Kerney Campus in the heart of Trenton and our expansive 292-acre West Windsor Campus just six miles away—MCCC offers the benefits of a robust institution with the close-knit feel of a true community.

In addition to meaningful work and a supportive culture, employees enjoy a comprehensive benefits package that includes credit course tuition waivers for themselves, their spouses, and dependents—making higher education more accessible for the whole family. With 69 degree programs and 35 credit certificate options, there are countless ways to grow with us—both personally and professionally.

Job Duties:

• Provide operational and administrative support for academic systems, grants management, and Academic Affairs processes.
• Assist in coordinating activities related to student advising systems, curriculum processes, scheduling, and post-award grant administration to support faculty, staff, and student success initiatives.

Essential Duties and Responsibilities:

• Provide support for academic systems, including data entry, system updates, troubleshooting, and user support for advising, curriculum, and scheduling functions
• Assist with data collection, tracking, and basic analysis to support Academic Affairs operations and reporting needs
• Ensures academic departments and divisions meet college procedures, policies and processes related to accreditation and state and federal standards.
• Support the development and maintenance of training materials and assist in delivering training sessions for faculty and staff on academic systems
• Serve as a point of contact for routine inquiries related to academic systems, resolving issues or escalating as appropriate
• Assist with curriculum-related processes by coordinating documentation, tracking submissions, and supporting workflow management
• Support post-award grant administration activities, including processing requisitions, tracking expenditures, maintaining documentation, and ensuring compliance with grant requirements
• Assist with monitoring grant-related purchases, including invoicing, requisitions, and inventory tracking in coordination with the Grants Office
• Process Academic Operations requisitions and support budget tracking activities
• Coordinate adjunct faculty support processes in collaboration with division offices
• Assist with the coordination and processing of academic agreements and related documentation
• Maintain accurate, organized, and audit-ready records using institutional systems and Microsoft Office tools
• Provide limited administrative support to Academic Affairs leadership, as needed, in support of departmental operations
• Perform other related duties as assigned

Working Conditions:

• This position is contingent upon grant funds.
• While performing the duties of this job, the employee is regularly required to use vision and talk or hear.
• Please note that assigned tasks and responsibilities span both campuses for all MCCC positions.

ADA and Other Requirements (May vary depending on the position):

• Positions in this class typically require the ability to use a key board, hearing, seeing and repetitive motions.
• Sedentary Work:
  Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Knowledge, Skills & Abilities:

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong organizational and…