Executive Secretary Senior

We are hiring an Executive Secretary Senior for one of our clients in Trenton, NJ.

• Required one high level executive assistant to support the Executive Director, Chief Investment Officer (CIO), Chief Administrative Officer (CAO), and Chief of Investigations.
• We anticipate the engagement up to two months.
• The executive assistant will be required to manage the executive director and CIO calendar and setup in-person and Teams meetings.
• The executive will assist with receptionist duties, taking and making phone calls, draft emails and memos, coordinate executive director communication with senior staff, make copies, and be the primary point of contact for the executive director.
• The executive assistant will be required to utilize a desktop/laptop computer, printer, telephone, Xerox color copier for scanning, copying, and faxing.
• The executive assistant must be proficient with the Microsoft Suite, Outlook, Word, PowerPoint, some Excel, and Adobe Professional.
• The executive assistant knowledge and abilities to include but not limited to:
• Working cooperatively with associates, subordinates, divisions, and/or departments, and the public.
• Utilize various types of electronic information systems used by the PFRSNJ.
• Read, write, speak, understand, and communicate effectively to perform the duties of the position.
• Receptionist duties such as greeting visitors and answering the PFRSNJ main line.
• Maintain essential records and files.
• Prepares correspondence for executive staff and Board of Trustees.
• Prepares the agenda of meetings, conferences, and hearings.
• Ensure project target dates and deadlines are met.
• Represents executive office rare meetings and/or conferences.
• Provides assignments and instruction to other staff members.
• Navigate and research related multimedia and social media content.

• The PFRSNJ would prefer a two- or four-year college degree or minimum of 5 years' experience administratively supporting high level executives.

• 9:00 AM to 5:00 PM
• Lunch - 1 hour Unpaid

• The position does not require any overtime.
• The position is not eligible for telework.