Legal Receptionist​/Administrative Assistant

Job Description Overview

We are seeking a highly organized and professional Receptionist/Administrative Assistant to join our team. This role is essential for ensuring the smooth operation of our medical - legal office, providing exceptional service to our clients, and supporting the administrative functions of the office. The ideal candidate will have experience in a legal office and be proficient in various office systems.

• Patient & Client Services:
  Warmly greet patients upon arrival, manage the check-in/check-out process, and ensure all necessary intake and consent forms are accurately completed.
• Scheduling:
  Coordinate and schedule medical-legal examinations while managing multi-provider calendars.
• General Clerical & Administrative Support:
  Send routine correspondence, manage incoming mail/email, scan/copy documents, and maintain organized digital and physical filing systems.
• Phone & Communication:
  Handle incoming calls professionally, screen inquiries, answer client questions, and route messages efficiently.
• Multi-Site Support:
  Travel to alternate office locations as needed to provide on-site administrative coverage and patient check-ins.

• Proven experience as a receptionist, legal secretary, or administrative assistant (experience in a medical or legal environment is a strong plus).
• Strong verbal and written communication skills with a professional telephone demeanor.
• High level of organization, attention to detail, and ability to multitask in a fast-paced environment.
• Proficiency with office software and digital scheduling tools.
• Reliable transportation and willingness to travel between practice locations as required.