Office Manager

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Regular Full Time Clerical Toms River, NJ, US

2 days ago Requisition

Salary: $49,500.00 Annually

Full-Time | Trenton, NJ | $49,500 | Multi-Site Support | Career Growth

At IRON Recovery and Wellness Center
, we're building a team of compassionate professionals dedicated to supporting individuals and families on their journey toward recovery and improved wellness.

We are seeking a highly organized and dependable Office Manager to support the effective day-to-day administrative and operational functions of our New Jersey Substance Use Disorder (SUD) treatment services, including our Opioid Treatment Program (OTP).

This position serves as an important administrative resource for program leadership, clinical and medical staff, support personnel, and clients. You'll help ensure our programs remain organized, responsive, compliant, and focused on quality client care.

The primary work location will be Trenton
, with support for our Toms River location, including an anticipated on‑site presence in Toms River of no more than one day per week based on operational needs.

Why Join Our Team?

• Daily Pay – Access Your Earned Wages Before Payday
• Medical, Dental & Vision Insurance – Available after 30 days of employment
• Wellness Programs
• Employee Referral Bonuses

In this role, you'll have opportunities to:

• Develop your healthcare and behavioral health administrative skills.
• Gain experience with electronic health records and healthcare operations.
• Learn about SUD and OTP program operations.
• Support licensing, accreditation, quality, and regulatory processes.
• Work collaboratively across multiple program locations.
• Build experience in insurance, authorization, billing, and revenue‑cycle processes.

Your work behind the scenes helps ensure clients receive the services and support they need.

You'll help:

• Create a welcoming and professional client experience.
• Reduce administrative barriers to treatment.
• Support timely admissions, scheduling, and referrals.
• Keep important records and documentation accurate and organized.
• Support clinical and medical teams so they can focus on client care.
• Help maintain compliant and efficient treatment operations.

As an Office Manager
, you'll oversee and support a wide range of administrative and operational activities across the Trenton and Toms River SUD treatment locations.

Your responsibilities include:

• Coordinate day-to-day administrative operations at the Trenton and Toms River locations.
• Serve as a central point of contact among program leadership, clinical and medical staff, administrative personnel, clients, and other departments.
• Assist leadership with efficient workflows, staff coverage, and communication across locations.
• Coordinate office supplies, equipment, facility needs, vendors, invoices, mail, deposits, and routine administrative functions.
• Assist with staff schedules, meetings, training, onboarding, orientation, and administrative coverage.
• Support current and future program development and business needs.

• Assist with insurance eligibility verification and other payer-related administrative requirements.
• Monitor appointment schedules and help resolve scheduling, registration, authorization, and insurance barriers.
• Ensure required intake and administrative documentation is completed and entered into the electronic health record.
• Promote a professional, respectful, confidential, and client‑centered environment.
• Perform additional duties as requested by the…