Administrative Assistant

Description

We are looking for a detail-oriented PART TIME (20 hours a week) Administrative Assistant to support daily operations for a client in Trenton, New Jersey. This Contract position focuses on maintaining accurate donor information, coordinating donor acknowledgments, and providing dependable administrative support. The ideal candidate is organized, detail-oriented, and comfortable handling data, correspondence, and inbound communication in a fast-paced office setting.

Responsibilities:

- Maintain and update donor profiles, ensuring records are complete, accurate, and current.

- Prepare customized acknowledgment letters, coordinate mail merge documents, and organize outgoing donor correspondence.

- Generate reports related to donor activity and gift acknowledgments to support administrative and fundraising needs.

- Answer inbound calls courteously, respond to routine inquiries, and direct messages to the appropriate team members.

- Perform data entry and general office support tasks with a strong focus on accuracy and timeliness.

- Assist with document preparation, envelope processing, and other administrative tasks tied to donor communications.

- Support day-to-day office operations by organizing records, tracking correspondence, and helping maintain efficient workflows.

Requirements

- Previous experience in administrative support, office coordination, or a similar clerical role.

- Proficiency with data entry and record maintenance, with strong attention to detail.

- Experience handling inbound calls and communicating professionally with internal and external contacts.

- Familiarity with donor relations support or donor database management is strongly preferred.

- Hands-on experience with a donor management software is preferred.

- Strong written communication skills for preparing donor acknowledgments and correspondence.

- Ability to manage multiple tasks, stay organized, and meet deadlines in a Contract role.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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