Payroll Associate Job Trenton area,New Jersey USA,HR/Recruitment

Responsible for the end-to-end payroll process and benefits EDI administration to ensure employees are compensated accurately, on time, and in compliance with federal, state, and local regulations. This role ensures seamless payroll operations, including precise wage calculations, deductions, and tax with holdings, while maintaining accurate employee records.
The Payroll Associate will serve as a resource for employees regarding payroll inquiries and will play a role in systems management, process optimization, reporting, and ensuring adherence to employment laws and organizational policies.

Key Responsibilities:

Payroll Processing:
Oversee the end-to-end payroll process, ensuring the accurate and timely calculation of employee wages, including regular pay, overtime, incentive compensation and deductions. Ensure compliance with company policies, labor laws, and tax regulations while maintaining confidentiality and accuracy in payroll transactions. Identify and resolve discrepancies in payroll data and processes.
Payroll Distribution:
Manage payroll disbursement processes, including direct deposit and physical check distribution, ensuring employees receive timely and accurate payments. With the assistance of the Payroll & Benefits Manager, work with financial institutions and payroll service providers to address any issues.
Tax Compliance:
Ensure payroll compliance with all federal, state, and local tax regulations, including accurate calculation, withholding, and timely filing of payroll taxes. Stay updated on changes to tax laws and employment regulations, implementing necessary adjustments to payroll processes.
Benefits Administration:
Manage payroll deductions for health insurance, remittance of retirement plan contributions and other employee benefits and savings plans.
System Management:
Work with Manager, Director Benefits & Payroll and consultant to ensure system accuracy, security, and efficiency. Troubleshoot system issues and collaborate with payroll software vendor to resolve technical problems and implement process improvements to enhance system functionality.
Compliance & Audits:
Support internal and external audits by ensuring payroll and benefits records are accurate, complete, and compliant with company policies and regulatory requirements. Proactively identify areas for improvement and implement corrective actions as needed.
Employee Records Management:
Maintain and update comprehensive employee payroll records, including salary details, pay rates, hours worked, tax with holdings, direct deposit information, and other relevant payroll and benefits data. Ensure data accuracy, security, and compliance with record-keeping regulations.
Employee Support:
Serve as the primary point of contact for employee payroll inquiries, providing clear and timely responses regarding pay statements, deductions, tax with holdings, and related matters.
Reporting:
Generate and analyze payroll reports for management, providing insights on payroll expenses, tax liabilities, benefits costs, and other key metrics, as needed. Assist in the preparation of detailed reports for audits, compliance reviews, and financial planning.

Required:

Minimum of 5 years of experience in payroll
Extensive knowledge of payroll processing and tax compliance.
Proficiency in payroll and benefits management systems/software.
ADP Workforce Now experience
5 years experience in payroll
Empower experience preferred (or another 401(k) record keeper)
Experience with implementations preferred

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