Purchasing Coordinator

Job Description

Purchasing Coordinator

• Location: Trenton, NJ (On-Site)
• Job Type: Full-Time, Direct Hire
• Salary: $65,000 – $70,000 Annually
• Experience
  
  Required:
  
  3–5 Years

A growing and dynamic organization in the Trenton area is seeking a highly organized and detail-oriented Purchasing Coordinator to join our team. This role is critical to maintaining smooth daily operations by managing purchasing activities, coordinating orders, supporting inventory workflows, and assisting with accounting-related processes.

The ideal candidate thrives in a fast-paced environment, excels at multitasking and prioritization, and has strong hands‑on experience with Net Suite ERP and Quick Books. We are looking for someone with exceptional attention to detail, strong communication skills, and a solid understanding of purchasing, fulfillment, and accounting principles.

• PO Management: Create, manage, and track purchase orders (POs) from creation through receipt and invoice matching.
• Order Coordination: Process and manage customer orders end‑to‑end, ensuring accuracy, timely fulfillment, and customer satisfaction.
• Systems Management: Utilize Net Suite ERP daily for PO entry, inventory management, reporting, and workflow coordination; assist with Quick Books data entry, reconciliation support, and financial record maintenance.
• Vendor Relations: Communicate with vendors and suppliers regarding pricing, lead times, and delivery schedules.
• Logistics & Inventory: Coordinate with warehouse and operations teams to ensure timely receipt and shipment of goods; monitor inventory levels and initiate replenishment orders as needed.
• Discrepancy Resolution: Resolve issues related to purchase orders, invoices, shipments, and inventory records.
• Reporting & Finance Support: Generate and analyze reports related to purchasing, open orders, and inventory. Support the finance team with accounts payable documentation, invoice reconciliation, and three‑way matching.
• Customer Service: Proactively communicate with customers regarding order status, shipping timelines, delays, or changes.

• Experience: 3–5 years of experience in purchasing, procurement, order coordination, accounting support, or a related operations role.
• Software Proficiency: Strong proficiency with Net Suite ERP (or similar ERP systems) and a working knowledge of Quick Books/accounting support functions.
• Process Knowledge: Strong understanding of procure‑to‑pay and order‑to‑cash processes, alongside fundamental accounting principles (accounts payable, reconciliations, etc.).
• Soft Skills: Exceptional organizational skills with extreme attention to detail. Ability to multitask, prioritize effectively, and meet deadlines in a fast‑paced environment.
• Communication: Strong written and verbal communication skills.
• Tech
  
  Skills:
  
  Proficiency in Microsoft Office Suite, especially Excel and Outlook.

• Net Suite certification or advanced Net Suite experience (purchasing, inventory, fulfillment, and reporting modules).
• Experience in wholesale, distribution, or supply chain environments.
• Familiarity with EDI systems or third‑party logistics (3PL) coordination.

• Competitive salary ($65,000 – $70,000) based on experience.
• Comprehensive health, dental, and vision benefits.
• Paid time off (PTO) and company holidays.
• A stable, full‑time on‑site position with a supportive, collaborative, and close‑knit team.
• Opportunities for professional growth and advancement.