HPAE Director of Finance and Administration

The Health Professionals and Allied Employees (HPAE) is the largest union of Registered Nurses and health care professionals in New Jersey and an affiliate of the American Federation of Teachers (AFT). With more than 14,000 members in our 20 locals, we are a union of nurses, social workers, therapists, technicians, medical researchers, and other healthcare professionals. We work in hospitals, nursing homes, home care agencies, blood banks, and university research facilities throughout New Jersey and the Philadelphia area.

We are a leading voice, bargaining and advocating for safer standards in healthcare to improve patient care and protect our healthcare workforce.

The HPAE Director of Finance and Administration oversees all of HPAE's financial and administrative operations, ensuring fiscal stability, regulatory compliance, and efficient financial practices for the state federation and its affiliated local unions. This position manages the finance team, works closely with third‑party accounting vendors, oversees human resources functions, and collaborates with leadership to support the organization's strategic initiatives and long‑term goals.

The position reports to the Executive Director.

• Work closely with the Executive Director, Secretary‑Treasurer, and State Officers to develop, implement, and maintain budgets for approval by the State Executive Council.
• Provide strategic financial insights to guide decision‑making and align fiscal operations with organizational goals. Prepare and present financial reports, analyses, and tools for use by the union’s leadership and directors.
• Monitor key financial metrics, industry trends, cash reserves and investments to identify opportunities and mitigate risks. Keep abreast of laws, regulations, accounting principles, and best practices to ensure integrity of all operations.
• Manage all financial operations, including accounting, banking, budgeting, payroll, and financial systems, ensuring compliance with GAAP and internal controls.
• Oversee cash flow management, financial forecasting, and monthly closing processes to ensure the organization’s fiscal stability.
• Work with the HPAE Administrative Manager to account for incoming dues payments and related accounts receivable.
• Lead the annual audit process, including LM‑2 filings, tax returns, and financial statement preparation, in collaboration with external CPAs.
• Assist local unions with LM‑3/LM‑4 filings, financial reporting, and tax compliance.
• Oversee the enforcement of local finance policies, including payment disbursements and invoicing to local unions in coordination with the Secretary‑Treasurer.
• Manage the Intacct accounting system, ensuring efficient operation of accounts payable, accounts receivable, general ledger, and cash management modules.
• Oversee procurement processes, including vendor contracts, purchase orders, and consulting agreements.
• Work with investment advisors and union officers to implement Board‑approved investment policies.
• Manage the union’s PAC accounts and ensure timely, accurate filings with the Election Law Enforcement Commission (ELEC).
• Oversee HR functions, including recruitment, employee benefits administration, compensation, and compliance with labor laws.
• Manage employee benefit plans, including health insurance, retirement, COBRA, and FMLA, and coordinate with third‑party administrators and brokers.
• Support staff union relations, including participation in collective bargaining negotiations, information requests, and labor/management meetings.
• Consult with HPAE General Counsel as needed to assure compliance with all applicable laws.
• Provide day‑to‑day leadership and supervision of the finance team, including training, staff development, and performance evaluations. Enforce union policies, provide coaching, counseling, and disciplinary action as needed. With approval from the Executive Director, recruit and hire staff when vacancies arise.
• Serve on a leadership team with other Department Directors to run the programs of the organization and implement the State Federation’s strategic plans under the direction of the Executive Director and the…