Accounts Payable Specialist II

Responsibilities

This position provides clerical and administrative support to our accounting department by analyzing expense reports, verifying and reconciling invoices, and charging expenses to accounts and cost centers.

• Prepare and process electronic payments (ACH/wire transfers) and checks to meet payment deadlines and optimize cash flow
• Receive vendor invoices/statements by mail/email; forward to proper bank officer for review/approval for payment using A/P workflow software
• Process vendor invoices/statements for payment using bank software within stated vendor timeframe
• Scan payment documentation into A/P software and/or imaging files indexed by GL account
• Reconcile GL accounts with subsidiary documentation
• Reconcile internal DDA monthly account statements with subsidiary documentation
• Assist Accounting Department with meeting goals and objectives, including but not limited to:
  • Obtain W-9 tax forms
  • Responsible for 1099 reporting
  • Assist with month end closing
  • Assist with year-end accounting activities
  • Responsible for sales tax/use tax data compilation, preparation and reporting
  • Obtain all insurance documents (proof of liability, worker's comp, etc.) for active contractors
• Other duties as assigned

• Bachelor's degree or equivalent work experience (8 or more years) in Business, Accounting, Finance or related field
• Accounting experience required
• Proficient in MS Office, including Excel, Word, and Outlook
• Ability to adapt to / use specialized business software
• Proven knowledge/experience in processing of Accounts Payable
• Proven knowledge/experience in general bookkeeping including reconciliation of accounts
• Proven knowledge/experience of sales tax function

• Ability to function well in a high‑paced and at times stressful environment
• Excellent verbal and written communication skills
• Excellent interpersonal and negotiation skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Strong analytical and problem‑solving skills
• Ability to adapt to the needs of the organization and employees

• Must work in person/office
• This position has no supervisory responsibilities
• Pay rates for this opportunity will be based upon experience
• Complete job description available if selected for interview

We are committed to offering competitive pay and benefits to include an annual discretionary bonus, health/dental/vision insurance, 401k profit sharing, group life insurance, group short/long term disability, paid time off, and education assistance.

Equal Opportunity Employer / Veterans / Disabilities. Equal employment opportunity, including veterans and individuals with disabilities.