Departmental Secretary

Departmental Secretary I

The Departmental Secretary I position in Biology is responsible for providing secretarial support to the department through a variety of routine office clerical duties such as preparation of documents, scheduling appointments, directing calls, recording meetings, maintaining calendar of events, opening and distributing incoming mail, keeping files and records for the department, assisting students, and other duties as assigned.

Minimum Qualifications:

• High school diploma or equivalent
• Proficient computer skills including experience with Microsoft Word, Excel, Access, Outlook and Outlook Calendar
• Excellent written and verbal communication skills
• Excellent organizational skills
• Ability to work individually and with diverse groups of administrators, faculty and staff
• A willingness to complete ongoing training to carry out a variety of job functions

Preferred Qualifications:

• Some college coursework
• Experience in a higher education environment

Work Hours:

8:00am – 5:00pm Monday through Friday

List any hazardous conditions or physical demands required by this position: N/A

Does this position have supervisory responsibility? No

Posting Date: 06/09/2026

Closing Date:
Open Until Filled - No

Special Instructions to Applicants:
Qualified applications will be made available to the department/committee for review immediately upon submission. We ask that you provide email addresses for your reference providers and please be certain that the email addresses you list are accurate. If you are selected as a candidate for consideration by the department/committee, an instructional email will be sent to your reference providers to ask that they submit a reference letter on your behalf via a link to our reference portal.

Separate reference letters will be requested for each position to which you apply (if applicable), so your reference providers will be contacted separately for each application on which you list them. Reference letters will not be copied from one application to another. You can assure your reference providers that our system is secure and that all letters are confidential. If your reference providers have trouble using the reference portal, please advise them to contact jobs.

Required Documents:

• Resume
• Cover Letter
• List of References

Optional Documents:

• Letter of Reference 1
• Other Document