Grants & Contracts Specialist

Job Summary

The Grants and Contracts Specialist position in Sponsored Programs is responsible for:

• Manage all membership & subscriptions.
• Coordinate the transition of grant/contract paperwork.
• Maintain the sponsored program database.
• Maintain a single-point-of-contact repository or pre‑award documentation.
• Develop letters to support faculty writers for tenure and promotion packages.
• Coordinate the annual Sponsored Programs recognition luncheon.
• Oversight and promotion of the Grant Writing Fund.
• OSP Newsletter preparation and submission twice a semester.
• collaboTROY – in charge of scheduling, arranging and promoting.
• Maintain listing of current faculty and staff as to what subjects interest them for grant writing.
• Coordinate the annual award of the “Chancellor’s Award of Distinction for Sponsored Program Success.”
• Manage Sponsored Program Advisory Committee.
• Provide monthly update of all new projects and their contact information to University Relations for publicity of sponsored program activities.
• Code credit card charges to correct accounts by 5th of each month.
• Order office supplies, and all other purchases for OSP.
• Monitor deadlines for potential grants.
• Maintain all files for OSP.
• Update OSP website.
• Update OSP forms.
• Manage student workers.
• Any other duties as assigned.

• Bachelor’s degree in a related field.