Grants & Contracts Specialist

Grants & Contracts Specialist

Position Information

Posting Number - SF2091P

Position Title
- Grants & Contracts Specialist

Position Type
- Professional/Salaried

Department
- Sponsored Programs
- Troy

Division
- Government and External Relations

Campus
- Troy

Work Status
- Full-Time (FT)

Temporary
- No

Location
- Troy - T01

Job Summary
- The Grants and Contracts Specialist position in Sponsored Programs is responsible for:

• Manage all membership & subscriptions.
• Coordinate the transition of grant/contract paperwork.
• Maintain the sponsored program database.
• Maintain a single-point-of-contact repository or pre-award documentation.
• Develop letters to support faculty writers for tenure and promotion packages.
• Coordinate the annual Sponsored Programs recognition luncheon.
• Oversight and promotion of the Grant Writing Fund OSP Newsletter, preparation and submission twice a semester.
• CollaboroTROY – in charge of scheduling, arranging and promoting.
• Maintain listing of current faculty and staff as to what subjects interest them for grant writing.
• Coordinate the annual award of the "Chancellor's Award of Distinction for Sponsored Program Success"
• Manage Sponsored Program Advisory Committee.
• Provide monthly update of all new projects and their contact information to University Relations for publicity of sponsored program activities.
• Code credit card charges to correct accounts by 5th of each month.
• Order office supplies, and all other purchases for OSP.
• Monitor deadlines for potential grants.
• Maintain all files for OSP.
• Update OSP website.
• Update OSP forms.
• Manage student workers.
• Any other duties as assigned

Minimum Qualifications - 1. Bachelors' degree in a related field

Preferred Qualifications

Will this position require driving (personal vehicle, university vehicle, utility vehicle, or golf cart) in order to perform the job duties? - No

Work Hours
- Standard office hours

List any hazardous conditions or physical demands required by this position - n/a

Does this position have supervisory responsibility? - Yes

Posting Date - 05/06/2026

Closing Date

Open Until Filled
- Yes

Special Instructions to Applicants

Quick Link -

Reference Letters

Solicit References Through the System? - No

Last Day a Reference Provider Can Submit Reference

Applicant Special Instructions
- Qualified applications will be made available to the department/committee for review immediately upon submission. We ask that you provide email addresses for your reference providers and please be certain that the email addresses you list are accurate. If you are selected as a candidate for consideration by the department/committee, an instructional email will be sent to your reference providers to ask that they submit a reference letter on your behalf via a link to our reference portal.

Separate reference letters will be requested for each position to which you apply (if applicable), so your reference providers will be contacted separately for each application on which you list them. Reference letters will not be copied from one application to another. You can assure your reference providers that our system is secure and that all letters are confidential. If your reference providers have trouble using the reference portal, please advise them to contact jobs.

Supplemental Questions

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Applicant Documents

Required Documents

Optional Documents