Accounts Payable Specialist

# Accounts Payable Specialist Troy - Troy, MI 48412## Description
** Job Summary
** We are seeking a detail-oriented and proactive Accounts Payable Specialist to join our growing accounting team. This role is responsible for managing day-to-day accounts payable activities while supporting the overall effectiveness of accounting operations and purchasing workflows.

The ideal candidate will bring strong accounts payable experience, excellent organizational skills, and a desire to expand their accounting and purchasing knowledge. This position offers the opportunity to work closely with experienced accounting and operations team members, gain exposure to month-end accounting processes, and become heavily cross-trained in purchasing support.
** Essential Duties and Responsibilities
** Accounts Payable Processing
* Process vendor invoices accurately and timely.
* Review invoices for proper coding, approvals, and supporting documentation.
* Maintain vendor records and documentation.
* Respond to vendor inquiries and resolve invoice discrepancies.
* Monitor outstanding payables and support timely payment preparation.
* Prepare and maintain vendor statement reconciliations as part of the ongoing accounts payable process.
* Ensure accounts payable documentation is organized, accurate, and properly supported.

Payment Preparation
* Prepare weekly payment batches and supporting documentation.
* Prepare check run documentation for review and approval.
* Maintain accurate payment records and supporting documentation.
* Ensure proposed payments are prepared in accordance with company policies and approval requirements.
* Coordinate with accounting leadership regarding payment timing, vendor issues, and supporting documentation needs.

Credit Card & Expense Administration
* Assist with employee expense reporting processes.
* Review supporting documentation for completeness and compliance.
* Support corporate credit card administration and reconciliation activities.
* Follow up on missing receipts and documentation as required.

Purchasing Cross-Training & Support
* Become heavily cross-trained in purchasing workflows, purchase order processes, and related documentation requirements.
* Coordinate with purchasing and operations teams regarding purchase orders, receiving, vendor documentation, and invoice matching.
* Support resolution of purchase order, receiving, and invoice discrepancies.
* Assist with vendor onboarding and documentation collection.
* Provide backup purchasing support during employee absences, workload spikes, or urgent business needs.
* Develop working knowledge of purchasing processes to support operational continuity across accounting and procurement workflows.

Accounting & Month-End Support
* Assist with month-end close activities as assigned.
* Support account reconciliations and accounting documentation preparation.
* Maintain organized records and supporting work papers.
* Assist with accounting projects, process improvements, and workflow initiatives.

Team Collaboration & Development
* Participate in cross-training activities within the accounting and purchasing functions.
* Learn and support accounting processes beyond traditional accounts payable responsibilities.
* Work closely with senior accounting team members to develop accounting knowledge and operational expertise.
* Contribute to a collaborative team environment focused on accuracy, continuous improvement, and operational excellence.
** What Success Looks Like
*** Accounts payable transactions are processed accurately and timely.
* Vendor statements are reconciled and maintained consistently.
* Weekly payment batches are prepared accurately and with proper support.
* Vendor relationships are maintained professionally and effectively.
* Purchasing workflows are supported through strong cross-training and backup coverage.
* Month-end activities are supported accurately and on schedule.
* Documentation and records are maintained in an organized and audit-ready manner.
* The individual demonstrates continuous growth in accounting, purchasing, and operational responsibilities.## Qualifications
** Qualifications
* ** Accounts payable processing experience.
* Experience working within an ERP or accounting software environment.
* Understanding of invoice processing, payment preparation, vendor management, and purchasing workflows.
* Experience with purchase orders, receiving, and invoice matching preferred.
* Strong attention to detail and organizational skills.
* Ability to manage multiple priorities and meet deadlines.
* Interest in developing broader accounting operations and purchasing knowledge.
** Equal Opportunity Employer Statement
** Spire Integrated Systems, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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