Staff Accountant

Position Summary The Staff Accountant will provide support across a variety of accounting, accounts receivable, collections, and administrative functions. This role requires a highly organized professional who can manage financial transactions, maintain accurate records, support month-end close activities, and contribute to process improvement initiatives.

Key Responsibilities Administer the full accounts receivable cycle, including invoicing, payment processing, account maintenance, and collections. Coordinate invoice creation and cash application activities while partnering with and providing oversight to the offshore transactional support team. Review, verify, and reconcile customer invoices, payments, and account activity to ensure accuracy. Maintain and reconcile accounts receivable records and subsidiary ledgers. Work closely with Sales Operations to resolve billing discrepancies and process customer account adjustments.

Communicate with customers regarding outstanding balances through phone and email outreach, escalating unresolved issues as needed. Maintain financial records and generate reports using Quick Books Enterprise and other accounting systems. Analyze invoices and expense documentation to accurately code transactions and prepare journal entries. Establish and maintain electronic payment information for customer accounts. Ensure invoices, payment confirmations, and supporting documentation are properly organized and retained.

Maintain accurate electronic filing systems and financial records. Perform daily bank reconciliations and assist with cash management reporting. Prepare and post daily and monthly journal entries to the general ledger. Support monthly, quarterly, and annual financial close processes. Participate in special projects, including automation initiatives, system enhancements, data imports, and AI-driven process improvements.