Billing & Accounts Receivable Specialist

Billing & Accounts Receivable Specialist

The Billing & Accounts Receivable Specialist is responsible for preparing, processing, and tracking customer invoices for various types of electrical construction work. This role supports multiple utility and commercial customers, ensures billing compliance, manages lien waivers and sworn statements, supports project and accounting teams with reporting, and actively monitors accounts receivable and job status to ensure timely payment and accurate financial tracking.

• Prepare and process Time & Material (T&M) invoices
• Prepare and process AIA/Lump Sum invoices
• Ensure invoices are accurate, complete, and submitted in accordance with customer and contract requirements

• Prepare and submit sworn statements
• Verify subcontractor and material documentation required for billing
• Follow up on subcontractor payment issues if needed with internal accounts payable
• Request final waivers from subcontractor and/or suppliers when needed
• Review for accuracy all backup documentation for T&M work including daily reports and cost reports.

• Monitor accounts receivable aging reports and follow up on outstanding payments as needed
• Work with project managers and maintain records for monthly accrual reports as required by customers

• Generate customer required monthly manhour reports
• Maintain monthly billing tracker worksheets for specific customers
• Assist project managers to set up new jobs correctly
• Support project managers with running cost reports and assist with analysis of contract, budget and cost on jobs.

• Experience in construction or utility billing, preferably with T&M and lump sum contracts
• Strong understanding of accounts receivable processes
• Familiarity with lien waivers, sworn statements, and subcontractor billing
• Experience working with utility clients (DTE, ITC, or similar preferred)
• Strong attention to detail and ability to manage multiple priorities
  
  Proficient in Excel and billing/accounting systems

• Billing accuracy and compliance
• AR tracking and payment follow-up
• Reporting and documentation management
• Cross-functional communication with PMs, accounting team members, and external customers
• Organization and deadline management

Motor City Electric Co. complies with all applicable laws requiring equal employment opportunities to all qualified individuals in its recruitment, hiring, and employment practices. As part of this policy, MCE will not discriminate on the grounds of race, religion, gender, national origin, age, height, weight, marital status, disability, or other factors as proscribed by applicable law. This policy applies to all employment practices including recruiting, hiring, pay rates, promotions, and other terms and conditions of employment and termination.