Human Resources Administrative Coordinator

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Vision insurance

The Human Resources & Administrative Coordinator supports recruiting, employee administration, benefits processing, and core business administrative functions for a growing construction company.

This is a hands‑on coordination role responsible for executing processes, maintaining documentation, tracking compliance deadlines, and ensuring smooth day‑to‑day HR and administrative operations.

This position reports to executive leadership CFO and works closely with field managers and office staff.

• Post job openings across recruiting platforms.
• Screen resumes and schedule interviews for hiring managers.
• Coordinate background checks and MVR checks.
• Prepare offer letters and onboarding documentation.
• Maintain applicant tracking spreadsheets.
• Track recruiting metrics (open roles, time‑to‑fill, first 90‑day retention).
• Maintain pipeline for field labor and seasonal hiring needs.

• Prepare and process I‑9 forms, W‑4 forms, direct deposit forms, and handbook acknowledgments.
• Maintain digital and physical employee files.
• Track PTO balances and employee records.
• Coordinate new hire orientation scheduling.
• Process employee status changes (pay rate updates, promotions, terminations).
• Support exit documentation and off‑boarding process.

• Serve as primary contact for employee benefits questions.
• Coordinate enrollment forms with benefit providers.
• Conduct open enrollment administration.
• Track benefits eligibility and changes.
• Reconcile benefits invoices for accounting review.
• Submit payroll hours to payroll provider.
• Track overtime documentation for field employees.

• Maintain workers’ compensation claim documentation.
• Track unemployment claim notices and coordinate responses.
• Maintain OSHA posting requirements and safety documentation files.
• Track license renewals and continuing education deadlines.
• Maintain driver qualification files and MVR records.
• Ensure all compliance documentation is organized and accessible.

• Track renewal dates for contractor licenses, business registrations, and insurance policies.
• Maintain Certificates of Insurance (COIs).
• Organize vendor W‑9 files.

• Track vehicle registration renewals.
• Maintain driver assignment logs.
• Coordinate fleet insurance documentation.
• Track fuel card issuance and documentation.

• Maintain internal checklists and onboarding procedures.
• Update administrative SOP documents.
• Maintain shared deadline calendar.
• Organize digital file structure.

• Maintain vendor contact list.
• Coordinate office supply orders.
• Track recurring administrative subscriptions.
• Support service vendor communication.

• 2–5 years administrative or HR support experience.
• Experience in construction or trades environment preferred.
• Strong organizational skills.
• Comfortable managing documentation and deadlines.
• Proficiency in Microsoft Office / Google Workspace.
• Experience with payroll or HRIS systems preferred.

• Highly organized and detail‑oriented.
• Dependable and deadline‑driven.
• Professional and discreet.
• Clear communicator.
• Process-focused.
• Comfortable supporting multiple departments.