Contributions Coordinator Level 1; Troy, MI

Please see below for a current listing of available positions at Bene Sys.

Position: Contributions Coordinator Level 1 (Troy, MI)

Location: Troy, MI

Job : 2590

# of Openings: 1

Summary - Responsible for the receipt, entry and balancing of all employer remittance. The Coordinator is responsible for communicating any variances or discrepancies to the employer.

• Opening all mail relating to employer and employee contributions, entering contribution forms in the computer, balance to bank deposits and monthly deposit logs.
• Updating bond information, creating, and mailing discrepancy notices, creating, and mailing liquidated damages letters and reminder notices, tracking discrepancy and liquidated damages letters.
• Prepare contribution reception report, delinquency report, liquidated damages and discrepancy reports for trustee meetings and legal counsel.
• Making copies as required, filing forms, and reviewing monthly PDF files.
• Creating and maintaining fund-specific procedural manuals, contacting the employers and the union hall for missing employee information, communicating with members on various contribution issues.
• Setting up and maintaining reciprocity for members working outside their home locals, setting up and maintaining vacation accounts as well as vacation check runs.
• Respond to common inquires or complaints from employers and financial institutions through written and oral communication.
• Regular and predictable attendance is an essential function of this job.

Accounts receivable experience is a plus. Must possess analytical, problem solving,solid math and customer service skills. Proficient skills in Microsoft Word, Excel and Outlook. Work well under pressure with inflexible deadlines. 10 key by touch is required. Ability to enter and balance daily payments and reports to the bank receiptson one of the two software platforms (Legacy or Benefit Driven).

Must be proficient at all Level I skills. Thorough understanding of entry and balancingon both the Legacy and/or Benefit Driven (BD) Bene Sys systems, Liquidated Damage and Variance procedures, tracking and preparation of monthly Delinquency Report.

Enter all incoming reciprocity and make entry adjustments with 100% accuracy onboth the Legacy and BD systems.

Must be proficient at all Level I and Level II skills. Thorough understanding of all plans including collection and audit procedures. Ability to analyze fund documents on new plans and approve that new forms being created by the conversionteam are correct based on those fund documents. Ability to upload reciprocity filesonto the ERTS, UARS and BAC Remit systems. Setting up of reciprocity on thecontractor and employee sides of the system.

Maintenance of rates on both the Legacyand BD Systems. Ability to train new employees on policies and procedures of the department.

Must be proficient at all Level I, Level II and Level III skills. Must possess expert level skills on entry, adjustments and rate maintenance with both the Legacy and BDSystems. Ability to compose complete and concise Helpdesk Tickets on planchanges. Also, must be able to follow the created ticket to completion which includesverification and approval of the changes made in the system.

Ability to review monthend balancing reports and checklist submitted by coordinators and verify the fund isin balance and ready to be closed for month end. Upon your approval you must beable to submit the Month End closing ticket. Must have the ability to trouble shootbalancing problems identified by the accounting department during monthly closing.

Must possess expert communication skills (written and verbal) with Plan Professionals.

Excellent customer service skills are a must.

Post High School education or prior related work experience preferred. Ten Keypad speed is a must.

Must have good communication skills. Coordinators must possess the ability to respond to common inquiries or complaints from employers and financial institutions through written and oral communication.

Must have strong knowledge in accounts receivable. Coordinators must be able to calculate figures and amounts using basic math skills. Knowledge of decimals, fractions and percentages are required.

At least 80% of the essential job functions are performed while sitting at a computer desk, focusing for long periods of time on certain tasks.

Working knowledge of Microsoft Office Products. Experience with Word, Excel and Outlook is essential.

Must be able to look at a problem logically and figure out the source of the problem using mathematical balancing skills and recollection of repetitive problem sources.

The position operates in an office/clerical setting, using standard office equipment such as computers, phones, photocopiers, filing cabinets, fax machines,…