Executive Administrative Assistant

## Executive Administrative Assistant Apply locations:
Greater Detroit time type:
Full time posted on:
Posted Yesterday job requisition :

Job Title:

** Executive Administrative Assistant
** Job#:
**** Location,
** Troy, MI
** Industry:
** Manufacturing (Chemicals/Coatings)
** Salary:
** Depends Upon Experience
*
* Schedule:

** 1’st Shift (Day Shift)
*
* Education:

** High School Diploma required (Associate or Bachelor’s Degree is highly preferred)
*
* Experience:

** Candidate must have experience supporting high-level managers and executives. Candidates who have experience supporting c-level executives are highly preferred. We are seeking candidates who are not only highly polished and articulate, but ones who are technically savvy with superior communication skills.
**** Axalta Coating Systems (Company Website Link)
**** Job Description
***
* Key Responsibilities:

*** Provide day-to-day administrative support to senior executives, including managing complex calendars, scheduling meetings, and organizing domestic and international travel.
* Assist with confidential executive communications, including internal memos, stakeholder correspondence, and presentations involving technical and regulatory data.
* Coordinate logistics for board meetings, safety reviews, investor meetings, and cross-functional workshops and functional meetings, regional and global in nature.
* Maintain and organize confidential documents, including regulatory filings, safety protocols, operational reports, and industry certifications.
* Prepare and reconcile expense reports and assist in department budget tracking.
* Interface with plant leadership and HR leadership interface, R&D teams, legal, EHS (Environmental Health & Safety), and supply chain departments to support executive initiatives.
* Adherence to HR deadlines, track deadlines and deliverables related to compliance, quality assurance, and reporting schedules.
* Process purchase requisitions for all requirements of the Troy office.
* Assist with maintenance and operations of the Troy office.
* Provide vacation support to other Admins.
* Key member of the office engagement committee, identify event opportunities, support the scheduling, and ensure events are successful.
* Support confidential special projects including M&A and/JV activities.
* Ensure executives are fully briefed and prepared for all meetings with accurate, up-to-date materials and background.
*
* Qualifications:

*** 5+ years of experience supporting senior-level executives, ideally in a manufacturing, chemical, or industrial environment.
* Strong understanding of regulatory and compliance-driven industries, such as chemical, pharmaceutical, or energy sectors.
* Excellent verbal and written communication skills, with a high degree of professionalism and attention to detail.
* Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); familiarity with document management systems and industry software is a plus. Workday or similar HRIS system highly desired.
* Demonstrated ability to manage confidential information with the utmost discretion.
* Strong organizational skills with the ability to anticipate needs, think critically, and offer solutions.
* Proven ability to assess office process flows and identify opportunities for improvement.
* Must have experience in booking
** International Travel
***
* Preferred Qualifications:

*** Experience supporting executives in a publicly traded or global chemical company.
* Familiarity with regulatory frameworks such as OSHA, EPA, REACH, or TSCA.
* Candidate must a be a highly polished and professional candidate who has supported Senior Manager and up to C-Level Executives
** Our Company:
** Axalta has remained at the forefront of the coatings industry by continually investing in innovative solutions. We engineer technologies that protect customers’ products – whether they are battling heat, light, corrosion, abrasion, moisture, or chemicals – and add dimension and beauty with colorful finishes. We have a vast and ever-evolving portfolio of brands primed to play an important part in everything from modernizing infrastructure around the world to enabling the next generation of electric and…