Executive Assistant & General Affairs

Responsibilities

This position plays a pivotal role in ensuring seamless operations, strategic coordination, and administrative excellence within the organization. The role involves managing the Subsidiary CEO’s calendar and business meetings, overseeing financial and expense governance, supporting corporate documentation, and maintaining a productive office environment. It requires strong organizational skills, attention to detail, and the ability to multitask across diverse responsibilities while fostering a positive workplace culture.

• Plan, coordinate, and uphold the Subsidiary CEO’s schedule with precision, ensuring adherence to calendar commitments.
• Expertly manage all aspects of business travel, including itinerary planning, airfare coordination, hotel accommodations, and transportation logistics for domestic and international trips.
• Administer the CEO’s budget, deliver timely updates to business planning, and contribute to annual budget preparation and rolling forecast adjustments.
• Process expense vouchers in the internal system, meticulously track credit card expenditures, and maintain organized records of receipts for compliance and auditing.
• Oversee CEO company‑provided assets, including vehicles and work phones, collaborating with IT and GA teams to ensure optimal functionality, maintenance, and procurement as needed.
• Ensure proper documentation, filing, and system maintenance for all legal contracts, Board of Director resolutions, and related corporate records.
• Maintain accurate digital and physical records in designated systems, ensuring accessibility and version control, and enforce document retention and archival protocols.
• Support the review, approval, and distribution of critical documents in alignment with corporate governance standards.

• Act as Lead for the Employee Culture Committee, facilitating meetings, documenting minutes, ensuring legal compliance, and escalating key items to Human Resources.
• Mentor Culture Committee project leads and committee members to adhere to the committee budget and expense approval processes.
• Prepare internal monthly communications for all employees aligning messages with the company’s cultural identity.
• Support departments with purchases for fixed assets, vendor set‑ups, registrations, and maintain master records.
• Manage routine purchases and serve as a key resource for purchasing policies and approval authorizations.
• Handle shipping and receiving tasks for company and department items, including packaging, paperwork, and monitoring deliveries.
• Plan and prepare onsite and offsite meetings for the leadership team, including scheduling attendance, reservations, and catering.
• Perform urgent purchases and errands as directed by the CEO, VIPs, or managers, including driving to specified locations for event planning and gift purchasing.
• Maintain company vehicles by scheduling maintenance, reviewing logs, planning car washes, and ensuring proper insurance and registration.
• Perform budget‑related tasks for the General Affairs Budget, including monthly, quarterly, and rolling forecast reviews and annual budget preparation.
• Process invoices and reconcile expenses for the company’s Fed Ex account.
• Oversee ordering and payment for company materials such as calendars, nameplates, and business cards.
• Support General Affairs shared service team in maintaining office space environment and shared spaces.
• Collaborate with shared services teams regarding building management, security, IT, and EHS Environmental Safety and Health to ensure requirements are met.
• Distribute office management guides and communications to employees as provided by the shared services General Affairs team.
• Perform other assigned tasks as needed.

• Bachelor’s degree in business administration or another related field with a minimum of 3 years of experience in executive assistant/administration roles or equivalent.
• Bilingual Korean/English (writing and speaking).
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to communicate at all levels of the organization.
• Organizational, project management, and…