Administrative Assistant

Position Overview

Our client in Troy, MI is seeking a highly organized and detail-oriented Administrative Assistant / Office Coordinator to support daily office operations and production department activities. This role is responsible for a variety of administrative, accounting, customer service, purchasing, receptionist, and clerical functions. The ideal candidate will be professional, dependable, able to handle confidential information, and capable of managing multiple priorities in a fast-paced environment.

• Perform daily administrative and clerical support functions for office and production operations
• Enter and maintain invoicing data and employee training records
• Review customer job documentation and verify pricing for management approval
• Prepare reports, summaries, correspondence, and other business documents
• Maintain filing systems, records, and department documentation
• Communicate with customers regarding job status, accounts, and inquiries
• Review accounts payable invoices for accuracy and proper coding
• Assist with purchasing and procurement activities, including document processing and vendor follow-up
• Serve as the primary receptionist, answering phones and greeting visitors professionally
• Provide backup support for shipping and receiving operations
• Coordinate meetings, appointments, and conferences
• Prepare meeting materials and maintain training manuals and reference materials
• Process outgoing mail and maintain office records
• Assist with employee-related administrative functions, including scheduling physicals and preparing incident reports
• Perform additional administrative duties as assigned

• High School Diploma or GED required; college coursework preferred
• Minimum of 2 years of administrative, office support, or clerical experience
• Strong computer skills including data entry, Microsoft Office, and word processing
• Typing speed of 45 WPM with accuracy
• Experience with 10-key data entry and basic accounting functions
• Excellent organizational and time management skills
• Strong verbal and written communication abilities
• Professional phone etiquette and customer service skills
• Ability to handle confidential information with discretion
• Valid driver's license and good driving record
• Ability to work independently with minimal supervision

• Experience with accounts payable and purchasing functions
• Knowledge of office procedures, recordkeeping, and report preparation
• Strong attention to detail and problem‑solving abilities
• Ability to prioritize multiple assignments and meet deadlines in a changing environment

• Frequent sitting, standing, walking, typing, and use of office equipment
• Ability to lift up to 20 pounds occasionally
• Ability to work in an office environment with occasional exposure to production areas

$20 a hour

1st shift: 8a-5p

Cardinal Staffing is an equal opportunity employer.