Executive Assistant

LG Magna e-Powertrain USA, Inc. is a U.S. subsidiary of LG Electronics and Magna International, located in Southeast Michigan. It provides engineering, sales, and quality solutions for electric vehicle products such as drive motors, power conversion devices, and integrated systems.

This position plays a pivotal role in ensuring seamless operations, strategic coordination, and administrative excellence within the organization.

• Plan, coordinate, and uphold the Subsidiary CEO’s schedule with precision, ensuring adherence to calendar commitments.
• Manage all aspects of business travel, including itinerary planning, airfare coordination, hotel accommodations, and transportation logistics for domestic and international trips.
• Administer the CEO’s budget, deliver timely updates to business planning, and contribute to annual budget preparation and rolling forecast adjustments.
• Process expense vouchers in the internal system, track credit‑card expenditures, and maintain organized records of receipts for compliance and auditing.
• Oversee CEO company‑provided assets, including vehicles and work phones, collaborating with IT and GA teams to ensure optimal functionality and maintenance.
• Ensure proper documentation, filing, and system maintenance of all legal contracts, Board of Director resolutions, and related corporate records.
• Maintain accurate digital and physical records in designated systems, collaborating with legal and administrative teams to enforce document retention and archival protocols.
• Support the review, approval, and distribution of critical documents in alignment with corporate governance standards.

• Act as Lead for the Employee Culture Committee, facilitating meetings, documenting minutes, ensuring legal compliance, and escalating key items to Human Resources and the authorization matrix.
• Mentor culture committee project leads and committee members on budget adherence and expense approval processes.
• Prepare internal monthly communications for all employees, ensuring messages align with the company’s cultural identity and values.
• Support departments with purchases for fixed assets, vendor set‑ups, registrations, and maintain master records and inventory lists.
• Handle shipping and receiving tasks for general company and department items, including packaging, paperwork, and monitoring deliveries.
• Plan and prepare onsite and off‑site meetings for the leadership team, including scheduling attendance, reservations, and conference room preparations.
• Perform urgent purchases and errands as directed by the CEO or managers.

• Maintain company vehicles by scheduling maintenance, reviewing logs, and ensuring proper insurance and registration.
• Handle budget‑related tasks for the General Affairs Budget, including monthly, quarterly, and rolling forecast reviews and annual budget preparation.
• Process invoices and reconcile expenses for the company’s Fed Ex account.
• Oversee ordering and payment for company materials such as calendars, nameplates, and business cards.
• Support the shared service team in maintaining office space environment and shared spaces, including supply cabinets, conference rooms, and open desk areas.
• Collaborate with shared services teams regarding building management, security, IT, and EHS to ensure requirements are met.
• Distribute office management guides and communications to employees as provided by the General Affairs team.
• Perform other assigned tasks as needed.

• Bachelor’s degree in business administration or a related field with a minimum of 3 years of executive assistant/administration experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to communicate at all levels of the organization.
• Strong organizational, project management, and time‑management skills.
• Resourceful with strong attention to detail.
• Excellent written, verbal communication, and interpersonal skills.
• Ability to manage and maintain sensitive and confidential information with tact and diplomacy.
• Valid, unexpired driver’s license.

• Bilingual in Korean and English (writing…