Executive Assistant to Senior Vice President

Job Title:

Executive Administrative Assistant

Job#:

Location:

Troy, MI

Industry:
Manufacturing (Chemicals/Coatings)

Salary:
Depends Upon Experience

Schedule:

1st Shift (Day Shift)

Education:

High School Diploma required (Associate or Bachelor’s Degree is highly preferred)

Experience:

Candidate must have experience supporting high-level managers and executives. Candidates who have experience supporting c-level executives are highly preferred. We are seeking candidates who are not only highly polished and articulate, but ones who are technically savvy with superior communication skills.

• Provide day-to-day administrative support to senior executives, including managing complex calendars, scheduling meetings, and organizing domestic and international travel.
• Assist with confidential executive communications, including internal memos, stakeholder correspondence, and presentations involving technical and regulatory data.
• Coordinate logistics for board meetings, safety reviews, investor meetings, and cross-functional workshops and functional meetings, regional and global in nature.
• Maintain and organize confidential documents, including regulatory filings, safety protocols, operational reports, and industry certifications.
• Prepare and reconcile expense reports and assist in department budget tracking.
• Interface with plant leadership and HR leadership interface, R&D teams, legal, EHS (Environmental Health & Safety), and supply chain departments to support executive initiatives.
• Adherence to HR deadlines, track deadlines and deliverables related to compliance, quality assurance, and reporting schedules.
• Process purchase requisitions for all requirements of the Troy office.
• Assist with maintenance and operations of the Troy office.
• Provide vacation support to other Admins.
• Key member of the office engagement committee, identify event opportunities, support the scheduling, and ensure events are successful.
• Support confidential special projects including M&A and/JV activities.
• Ensure executives are fully briefed and prepared for all meetings with accurate, up-to-date materials and background.

• :5+ years of experience supporting senior-level executives, ideally in a manufacturing, chemical, or industrial environment
• .Strong understanding of regulatory and compliance-driven industries, such as chemical, pharmaceutical, or energy sectors
• .Excellent verbal and written communication skills, with a high degree of professionalism and attention to detail
• .Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); familiarity with document management systems and industry software is a plus. Workday or similar HRIS system highly desired
• .Demonstrated ability to manage confidential information with the utmost discretion
• .Strong organizational skills with the ability to anticipate needs, think critically, and offer solutions
• .Proven ability to assess office process flows and identify opportunities for improvement
• .Must have experience in booking International Trave

• s:
  
  Experience supporting executives in a publicly traded or global chemical compan
• y.Familiarity with regulatory frameworks such as OSHA, EPA, REACH, or TSC
• A.Candidate must a be a highly polished and professional candidate who has supported Senior Manager and up to C-Level Executiv