Executive Assistant

Troy, United States | Posted on 04/22/2026

The Executive Assistant provides high-level administrative, project management, and operational support to Kennedy Financial Group’s (“KFG”) President, ensuring seamless execution of meetings, communications, and firm priorities. This role proactively manages calendars, inboxes, reporting, and follow-through while coordinating strategic initiatives, marketing execution, and team logistics to protect leadership focus and drive accountability. The Executive Assistant embodies a service-minded, detail-oriented approach that simplifies complexity, anticipates needs, and supports exceptional client and team experiences.

• Build agendas, collect updates in advance, and facilitate the Weekly Team Meeting and Wealth Advisor Meeting to keep discussions on track and drive clear next steps.
• Own data collection and reporting for KFG scorecard and dashboard tracking.
• Gather updates from team members on quarterly rocks and progress toward the One Page Business Plan.

• Manage President’s calendar and scheduling for professional and personal meetings, including clients, prospects, centers of influence, and networking commitments.
• Manage President’s email inbox with strong judgment: draft and respond where appropriate, triage and route items to the right owner, and track follow-ups through completion.
• Help ensure follow-through by routing key Slack messages to the appropriate owner and confirming next steps are captured.
• Set out-of-office messaging on email and phone as needed.

• Serve as project manager for special team initiatives by coordinating timelines, owners, check-ins, and deliverables.
• Coordinate logistics for team strategy meetings and outings.
• Book and coordinate conference travel, including researching options and pricing.
• Process and distribute incoming mail daily in line with firm procedures.
• Compile and deliver weekly scorecard numbers ahead of the Wealth Advisor meeting.
• Own the organization of major firm tools like Notion and Dropbox.
• Work with KFG leadership on firm marketing strategy and execute the related action items.
• Coordinate with outside vendors like designers and marketing specialists to help implement strategy.
• Own the weekly newsletter process end-to-end: gather input, edit for clarity and tone, coordinate compliance submission, and build and schedule distribution.
• Coordinate KFG firm events like client appreciation events, workshops, seminars, and other ongoing events throughout the year.
• Lead a regular marketing strategy meeting with the President and Vice President.

This is not a complete list of all responsibilities. Other duties may be expected or assigned.

• Embodies KFG’s 6 Core Values of: 1. Extreme Client Care 2. No Excuses
  3. Challenge the Status Quo 4. Make the Complex Simple
  5. Team Before Self 6. Go the Extra Mile
• Comfortable learning new technology and tools
• Proactively anticipates needs and looks for opportunities to support others
• Comfortable holding others accountable respectfully and bringing new ideas
• Self-directed; does not wait for instructions
• Servicemindset with extreme care for clients and team members

• Strong project management skills with the ability to keep project momentum and stay on schedule through strategic planning, and effective handling of multiple tasks, priorities, and projects simultaneously.
• Able to ensure tasks and projects are handled effectively and on time without dropped hand-offs or missed deadlines.
• Skillful team coordinator who protects the advisor team’s time and focus through proactive planning, communication, and follow-through.
• Ability to communicate clearly and proactively with professional tone and demeanor both in person and in writing; consistently closes communication loops without being asked.
• Handles sensitive information with discretion.
• Ability to follow detailed procedures and instructions.
• Ability to remain focused and organized in a fast-paced environment with changing priorities.
• Professional written or verbal…