Administrative Assistant

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Full Time Hourly Full-Time CHN Oakland, Troy, MI, US

About Community Housing Network

Community Housing Network (CHN) is a nonprofit organization committed to providing homes for people in need through proven strategies of homeless prevention, housing assistance, affordable housing development, community education, advocacy, and referrals. Since 2001, CHN has served as the leading housing resource nonprofit organization in southeast Michigan and serves thousands of families and individuals annually who are facing homelessness, people with disabilities, low-income households, and other vulnerable Michigan residents.

Community Housing Network is building thriving communities and overcoming homelessness and housing instability through a work environment dedicated to empowering a work/life balance success through our Core Values:
Inclusion, Integrity, Innovation and Passion.

Community Housing Network provides excellent employment opportunities with competitive salaries and a comprehensive benefits package. All full-time employees enjoy a rich package of benefits including:

• Health Insurance
• Vision
• Health Care and Dependent Care Flexible Spending Accounts
• 401k
• Life Insurance
• Long Term Disability Insurance
• Voluntary Products:
  Aflac, Short Term Disability Insurance, Life Insurance
• Generous Vacation and Medical Leave Time

Community Housing Network is an equal-opportunity employer recognized by the Detroit Free Press as a Top 100 Workplace and honored as a Crain’s Cool Place to Work.

Department:
Operations

Reports to:

Administrative Coordinator – Director of Operations

Employment Status Classification:
Full-Time Hourly, Non-Exempt

Schedule:

Monday-Friday, 8:30 AM to 4:30 PM (In-office)

The Administrative Assistant is a key member of the Community Housing Network’s Operations team, providing administrative and front-office support to the entire company. This role requires strong organizational skills, attention to detail, and the ability to effectively manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, adaptable, and committed to supporting efficient daily operations.

• Open and secure the visitor area, ensuring the space is clean, organized, and ready for daily operation.
• Greet and direct visitors in a professional, courteous, and welcoming manner.
• Respond to incoming telephone calls professionally and direct callers to the appropriate staff member.
• Oversee daily front office mail operations, including receiving, sorting, and distributing incoming and outgoing mail.
• Monitor and update the postage machine to ensure sufficient postage is available for daily use.
• Log all incoming checks on a daily basis, maintaining accuracy.
• Manage and process all incoming invoices for all departments on daily basis.
• Manage conference room calendars, ensuring schedules are accurate, conflict-free, and rooms are reserved as needed.
• Coordinate with vendor for service and or toner issues on all in-house printers and copiers.
• Assists with ordering, stocking and distribution of office supplies.
• Maintain common office areas to ensure they are clean, organized, and well-stocked throughout the day.
• Support all walk-in visitors by addressing needs promptly and directing requests appropriately.
• Prepare, print, and distribute monthly birthday and anniversary cards for staff, ensuring timely recognition of employees.
• Maintain and update the office seating chart to ensure accuracy and alignment with staffing changes.
• Manage the intake, tracking, and organization of office keys, ensuring proper documentation and security.
• Assemble and coordinate welcome kits for new hires.
• Create and update monthly internal TV slides, highlighting employee birthdays, anniversaries, and key organizational communications.
• Small projects as assigned.

• High school diploma or equivalent preferred, or equivalent combination of education and experience.
• Demonstrate strong independent judgment…