Administrative Assistant

Job Title:

Administrative Assistant

Reports To:

Administrative Operations & Travel Manager

Location:

On-Site Level: Administrative Support Salary: $50,000- $55,000/year Client Facing:
No About PAC Group: At The PAC Group (PAC), we specialize in engineering consulting, program management, and operational excellence, delivering high-impact solutions in more than 20 countries. We're proud to partner with the world's leading companies in automotive, aerospace, industrial, and technology sectors, providing strategic guidance and hands-on execution that drive innovation and efficiency. Joining PAC means joining a dynamic, fast-paced, and global team that values curiosity, collaboration, and continuous improvement.

Role

Purpose:

The Administrative Assistant provides day-to-day administrative support to the Administrative Operations & Travel Manager, while also assisting departments across the organization with mail, equipment, and general office needs. This role is a key point of contact for employees seeking help with routine administrative and equipment-related matters.
Key Responsibilities: Administrative Support
* Retrieve incoming mail every day and distribute it to the appropriate departments.

• Scan, organize, label, and electronically file incoming mail and documents.
• Answer and direct incoming office phone calls.
• Track action items and maintain department spreadsheets.
• Provide general administrative support for daily office operations.

Fleet Management Support
* Assist with company vehicle administration, including vehicle registration renewals, insurance renewals, DMV documentation, and filing vehicle-related paperwork. Corporate Card Program Support

• Serve as a backup resource for employee questions.
• Assist employees with basic corporate card inquiries and direct complex

issues to the Administrative Operations & Travel Manager.

* Note:

This role does not include administrative access to corporate card systems or accounts. Card issuance, limit changes, cancellations, and account-level troubleshooting remain the responsibility of the Administrative Operations & Travel Manager. Equipment & Asset Management
* Assist with new hire equipment shipments, including preparing and packaging laptops, phones, accessories, and other company equipment.

• Coordinate equipment deliveries with employees.
• Assist with offboarding equipment returns, track returned equipment, and

maintain equipment logs. Travel Support
* Assist the Administrative Operations & Travel Manager with travel inquiries requiring additional coordination or follow-up.
* Support travel documentation as needed, such as help with travel insurance. Event Support
* Assist with the setting up of company events as requested by the Administrative Operations & Travel Manager. General Office Operations

• Assist with special projects and administrative initiatives.
• Support document organization and filing projects.
• Help maintain office supplies and administrative resources.
• Provide backup support for various operational tasks as business needs

require.
Required Qualifications:
* 1+ years of experience in administrative support, office coordination, or a related role.

• Strong organizational and time management skills.
• Excellent attention to detail.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel, and Teams).
• Ability to maintain confidentiality and professionalism.
• Customer service mindset with a willingness to assist employees across

multiple departments.
Preferred Qualifications:

• Experience supporting equipment logistics or asset tracking.
• Experience in a fast-paced or multi-department office environment.

The salary range for this position is dependent upon experience, education, and qualifications. Pay Range $50,000—$55,000 USD