Executive Administrative Assistant

The Executive Administrative Assistant serves as a highly trusted partner to the President and Executive Leadership Team, providing a blend of executive support, communications, presentation development, and operational assistance. This role requires a resourceful and versatile professional who can effectively balance traditional administrative responsibilities with higher-level strategic support.

The successful candidate will be equally comfortable managing calendars and travel arrangements, developing executive-level PowerPoint presentations, coordinating organizational communications, leading special projects, and supporting key business initiatives. This position requires exceptional organizational skills, outstanding communication abilities, and advanced PowerPoint expertise.

• Provide administrative support to the President and Executive Leadership Team.
• Manage complex calendars, meeting schedules, and executive priorities.
• Coordinate domestic and international travel arrangements and logistics.
• Prepare and process expense reports and administrative documentation.
• Coordinate leadership meetings, executive offsites, customer visits, and special events.
• Manage meeting agendas, materials, action items, and follow-up activities.

• Draft, edit, and coordinate company-wide communications on behalf of executive leadership.
• Prepare executive correspondence, announcements, presentations, talking points, and organizational updates.
• Support leadership communications related to business performance, organizational changes, employee engagement, and strategic initiatives.
• Ensure communications are professional, accurate, and consistent with company messaging.

• Create executive-level PowerPoint presentations for leadership reviews, board meetings, customer presentations, strategic planning sessions, town halls, and corporate events.
• Translate complex business information into clear, concise, and visually compelling presentations.
• Partner with leaders across the organization to gather, organize, and synthesize content.
• Maintain presentation standards and ensure materials are polished and executive-ready.
• Support meeting preparation by developing briefing materials, summaries, and presentation content.

• Coordinate and support special projects on behalf of the President and Executive Leadership Team.
• Track project milestones, timelines, deliverables, and follow-up actions.
• Facilitate cross-functional collaboration to ensure projects remain on schedule.
• Assist with research, data gathering, and preparation of materials to support decision-making.

• Coordinate executive meetings, leadership events, employee engagement activities, and offsite meetings.
• Manage catering, meeting logistics, conference arrangements, and vendor coordination.
• Support planning and execution of company events, leadership workshops, and special programs.
• Maintain organizational records, files, and documentation.

• Bachelor's degree or equivalent experience.
• 7+ years of experience supporting senior executives, executive leadership teams, or C-suite leaders.
• Advanced Microsoft Office skills, particularly PowerPoint, Outlook, Excel, Word, and Teams including utilization of AI to aid in efficiency.
• Exceptional PowerPoint presentation development skills with demonstrated experience creating executive-level presentations.
• Strong written and verbal communication skills.
• Excellent organizational, planning, and project coordination abilities.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• High level of professionalism, discretion, and confidentiality.

This role is ideal for someone who enjoys being at the center of the action and contributing to the success of an executive leadership team. The successful candidate is a versatile, highly organized professional who excels at turning ideas into action, bringing structure to complexity, and delivering exceptional results. They serve as a trusted extension of the President and Executive Leadership Team, helping drive execution through outstanding communication, presentation development, project coordination, and operational support.