Talent and Human Resources Assistant; KF

Posted on November 22, 2018

The Kresge Foundation’s Talent and Human Resources team has an opening for an Assistant.

About the Foundation

The Kresge Foundation is one of the top 20 private foundations in the United States and the only one focused exclusively on expanding opportunities for people with low income in American Cities. With a $3.8 billion endowment and a staff of over 100 employees, the foundation deploys grants and social investments across arts and culture, education, environment, health, human services and community development.

The foundation’s state-of-the-art headquarters maintains an array of energy-efficient, water-conserving and health-promoting systems. The foundation also operates an office in Detroit’s Midtown district.

About the position

The Talent and Human Resources Assistant provides administrative and project-based coordination for the Chief Talent Officer and the Director of Human Resources, while providing additional support to the Talent and Human Resources department.

The Talent and Human Resources Assistant requires the ability to be proactive and self-directed and must possess sound judgment and high attention to detail. This position also requires a commitment to producing high quality work and support while displaying a consistently collaborative and cooperative work style. The Assistant role requires highly professional, customer service focused interaction (orally and in writing) with the public and representatives within the Foundation.

This position also requires the ability to exercise discretion and maintain confidentiality.

The Assistant reports to the Chief Talent Officer.

Primary responsibilities

• Manages and tracks the department objectives, plans, and timelines. Monitors and informs team members of required actions and meetings to meet deadlines.
• Organizes Talent and HR department meetings; prepares and distributes meeting minutes and other materials.
• Assists the Chief Talent Officer and the team with budget management and tracking, including understanding, preparing and processing consulting agreements, contracts and statements of work; and allocating expenses into General Ledger accounts.
• Manages Talent and Human Resources processes:
• Prepares materials for key meetings such as Compensation Committee, Board, and 401K Committee: proofreads, finalizes, and posts documents.
• Manages the Talent and Human Resources content on the intranet and in the bi-weekly internal newsletter.
• Manages the Employee Conflict of Interest Disclosure and Code of Ethics process.
• Manages other talent and human resources processes as assigned and performs various duties to advance staff communication and development.
• Schedules internal and external meetings: manages calendars, assembles meeting materials, makes meal arrangements, and confirms appointments.
• Processes department expenses, prepares expense reports, and resolves discrepancies with Finance.
• Coordinates business travel for the Chief Talent Officer and senior team members.
• Prepares correspondence, proofreads memos, and manages department wide contacts.
• Maintains files and document management.
• Prepares mailings and shipments of materials; opens and distributes department mail.
• Orders Talent and HR department office supplies.
• Coordinates with the IT department to maintain operations of office equipment and coordinates with Facilities to maintain cleanliness of the Talent and HR department space.
• Provides back-up for filing, scanning, and organizing confidential personnel records and documents.
• Provides secondary back-up for telephone support and receptionist activities.
• Performs other duties as assigned.

Qualifications

Required:

• A minimum of five to seven years of professional administrative office experience.
• Proven ability to maintain confidentiality and practice discretion.
• Strong interpersonal and communication skills to interact as a team member and with Foundation colleagues.
• Proven experience with advanced Microsoft Word, Microsoft Excel, PowerPoint, Outlook, and creating forms, handouts, and packets of information is essential to accomplishing the work of this position.
• Proven experience and…