Legal Operations Specialist

thyssenkrupp Automotive Technology is a global supplier and engineering partner to the automotive industry. We provide high-tech components, systems, and automation solutions designed to meet customer needs with top-tier quality and performance.

Our portfolio includes chassis technologies like steering and damping systems, axle assembly, and powertrain components for both traditional and alternative engines. We also develop body-in-white assembly systems and produce lightweight car body parts.

We cover the full value chain, from development and manufacturing to mechanical processing and system integration. Mechatronic solutions with in-house electronics and software are becoming increasingly central.

With strong technical expertise and a global footprint, we’re a trusted partner delivering real value to our customers.

The Legal Operations Specialist provides comprehensive operational, administrative, and process support to the in-house legal team. The position owns the day-to-day administration of the department's matter management, entity management, service-of-process, and e-billing systems; coordinates outside counsel invoicing and legal spend reporting; and maintains the department's vendor relationships, subscriptions, and records. The position routinely handles highly confidential and attorney-client privileged information requiring the highest degree of discretion.

The role works under the direction and supervision of licensed attorneys and does not provide legal advice.

The following is a non-exhaustive list of essential functions of the position. Other duties may be assigned.

• Serve as system administrator for the Matter Management, Entity Management, Service of Process, and E-Billing modules using the CSC platform.
• Maintain and coordinate user provisioning, permissions, and training for legal technology systems.
• Provide first-line support to the legal team on legal technology systems and related technical and operational issues.
• Serve as liaison to vendors and internal IT on system issues, upgrades, and renewals.
• Support implementation of new legal technology, including requirements gathering, testing, and rollout.

• Build and maintain reporting on legal spend, matter volume, and other departmental metrics.
• Docket court hearing and filing deadlines under attorney supervision.

• Facilitate outside counsel onboarding including securing requisite documentation and supporting accounts-payable setup.
• Support processing invoice adjustments and resolving billing inquiries.
• Generate and circulate reports of external counsel invoices pending for legal team review.
• Compile documentation for intercompany transfers of funds.

• Support corporate filings and entity maintenance, including obtaining certificates of good standing.
• Monitor and track service of process intake, garnishment processing and routing, and subpoena routing under attorney supervision.
• Coordinate department meetings and team events.
• Support onboarding of legal department members.
• Manage incoming legal department mail and route to the appropriate recipient.
• Prepare overnight shipping labels for team correspondence as needed.
• Maintain records storage.
• Maintain the contract repository for the legal department.
• Notarize documents.

• Primary responsibility shall be supporting the Legal Department. Administrative assistance to other departments may be assigned on an occasional basis to address business needs.

• The position works under the direction and supervision of licensed attorneys on the legal team.
• The position does not provide legal advice, render legal opinions, interpret contracts or statutes for internal clients, or exercise independent judgment on legal questions.
• The person in this position handles privileged and confidential information and is expected to maintain confidentiality and to route substantive inquiries to the responsible attorney.

• Associate's degree or equivalent combination of…