Administrative Assistant

Responsibilities

• Provide autonomous administrative support for a dedicated team or Manager in the organization.
• Organize the office, assist to optimize procedures, sort and distribute communications (i.e. inbound/outbound correspondence, visitors, effective information flow).
• Handle administrative requests and queries, and organize/schedule appointments, plan meetings and take minutes.
• Take over time and travel management, and/or travel expenses for team members or Manager.
• Coordinate with other departments, and/or maintain relationships with external parties as involved (i.e. suppliers, customers, authorities).
• Create and update records to ensure accuracy and validity of information, and assist in the preparation of qualified reports or presentations.
• Draft, edit, and format professional documents, internal memos, manuals, and formal correspondence using Microsoft Word.
• Manage and analyze data using Microsoft Excel, which includes building spreadsheets, tracking departmental metrics, and utilizing formulas to generate accurate reports.
• Design and assemble high-quality, visually engaging Microsoft PowerPoint presentations and slide decks for internal meetings and external stakeholders.
• Leverage advanced features across the Microsoft Office Suite to streamline administrative workflows and improve digital document management.

• Associate degree with 2+ years of administrative experience or a Bachelor’s degree with a minimum of 1+ years of administrative experience
• Strong proficiency with the Microsoft Office Suite (Excel, PowerPoint, Outlook, etc.)
• Fundamental understanding of SAP.
• Strong business acumen and knowledge of current quality specifications.
• Excellent written and verbal communication skills.
• Self-motivated with a continuous improvement mindset and an assertive approach to problem-solving.
• Ability to prioritize tasks and make informed decisions.
• Must be legally authorized to work in the US.

Demonstrates strong administrative support capabilities, including proficiency in Microsoft Office Suite and effective communication skills. Capable of managing schedules, coordinating with departments, and optimizing workflows to enhance organizational efficiency.

• Microsoft Office Suite Proficiency
• Administrative Experience
• Data Management and Analysis
• Strong Written and Verbal Communication
• Problem-Solving Skills

• Data Management
• Document Drafting and Editing
• Meeting Coordination
• Travel Management
• Report Preparation
• Spreadsheet Development
• Presentation Design
• Quality Specifications Knowledge
• SAP Understanding
• Appointment Scheduling

• Self-Motivated
• Continuous Improvement Mindset
• Assertive Problem-Solving
• Task Prioritization
• Informed Decision-Making

• Administrative Support
• Office Organization
• Communication Flow
• External Relationship Management
• Business Acumen

• Microsoft Word
• Microsoft Excel
• Microsoft Power Point
• Microsoft Outlook