Senior Accounting Administrator

Description

Our client is hiring a senior accounting administrator who will be responsible for overseeing daily operations, financial processes, employee support, and administrative functions across the organization. This role ensures smooth workflow, accurate financial management, and strong coordination between departments including Sales, Operations, and Accounting.

+ Monitor all bank accounts for activity; record direct‑deposit receivables; initiate transfers and wire payments as needed.

+ Research future business opportunities and share findings with the Sales team.

+ Serve as point of contact for employee inquiries, needs, and concerns.

+ Oversee building needs including workspace layout, equipment, lighting, utilities, seating, and service contracts.

+ Assist with purchasing and accounts payable; review purchasing requests.

+ Handle customer billing including project/contract/PO review, invoicing, and collections.

+ Manage all company travel: airfare, hotels, car rentals, travel advances, troubleshooting, rebooking, and applications.

+ Create and maintain project budgets.

+ Manage project number listings and ensure correct mapping within Sage.

+ Process payroll in Paychex: update employee changes, review timesheets, resolve errors, update time‑off tracking, enter/payroll data, run and audit reports.

+ Coordinate Paychex benefit reports and employee updates.

+ Participate in operations meetings with department managers.

+ Issue accounts payable checks after reviewing documentation.

+ Complete bank reconciliations and record deposits.

+ Review P& L statements and make necessary corrections.

+ Perform budget-to-actual comparisons.

+ Update inventory and production consumable records.

+ Prepare all documentation for annual tax review by external accountants; respond to follow-up questions.

+ Review and implement recommended entries from accounting consultants; finalize trial balance and close the year.

+ Manage corporate insurance renewals.

+ Handle 401(k), W‑2, 1099, and voluntary benefit enrollments; complete 5500 reporting.

+ Calculate royalties, prepare reports, and issue payments.

+ Evaluate and select new health and dental insurance options; communicate with brokers and manage cost spreadsheets and enrollments.

Requirements

Sage, Paychex, Excel

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ()  and Privacy Notice () .