Administrative Coordinator

Job Summary:

The Administrative Coordinator assists the Director of Planned Gifts and provides administrative and operational support to the gift planning program. The Coordinator performs a variety of advanced administrative duties, including assisting with scheduling, correspondence, travel and events planning, file and database maintenance. This person will also serve as a primary point of contact for both internal and external constituencies.

Who we are:

Founded in 1824, Rensselaer Polytechnic Institute (RPI) is the first technological research university in the United States. We bring creativity, science, and technology together to address society's greatest challenges. We cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry, disciplined practice, and hands-on application. Our strategic plan, RPI Forward, charts a pioneering course for the next era of RPI.

Explore the RPI Forward plan. ︎

Nestled on a beautiful 275-acre campus in upstate NY, RPI is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world's fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world.

With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth.

Minimum Qualifications:

* High School/Equivalent in

* 5 or more years related experience

Relevant combinations of education, training and experience may be considered.

Preferred Qualifications:

* Associate's Degree in related field

Minimum Knowledge, Skills, and Abilities:

* Proficient with MS Office Suite or similar word processing, spreadsheet, presentation development program, email and database applications

* Ability to work with sensitive information in a confidential and diplomatic manner

* Ability to prioirtize, plan and organize

* Ability to work independently without constant supervision

* Ability to adapt to change quickly

* Excellent verbal and written communication skills

* Ability to interact with others in a professional manner

* Ability to manage multiple projects at the same time

* Ability to anticipate and solve problems

* Ability to work independently and as part of a team

* Ability to work with a wide range of diverse internal and external constituencies

Shift:

Business

Hours:

Monday - Friday

Travel:

Local travel between campus locations only

Driving:

Incidental driving possible, but not required

Starting Salary/Rate:

Expected hiring range: $20.00 - $24.00 / hr

Pay transparency disclosure:
The selected candidate's salary will be determined based on factors that include the available budget, internal equity, and the final candidate's qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer's good faith estimate of the expected hiring range at the time of posting.

Application instructions:

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process, please contact careers.

Job Posted Date:

Applications will be accepted until the position is filled.

Total Compensation and Benefits Information:

Rensselaer's Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).

Rensselaer Polytechnic Institute is committed to the cultivation of a community that is welcoming, inclusive, and above all values learning. We welcome candidates who bring a variety of perspectives to Rensselaer Polytechnic Institute's work and campus communities. Rensselaer Polytechnic Institute is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or other characteristic protected by law.

Advertised: 03 Jun 2026 Eastern Daylight Time

Applications close: