Executive Assistant

Executive Assistants On Site

Are you the person who loves keeping everything organized, anticipates needs before they arise, and thrives in a fast-paced, client-facing environment? We're seeking two contract to hire Executive Assistants on site in Troy, NY who will serve as the go-to connection between clients and consultants, ensuring projects run seamlessly and every client interaction is exceptional. This is an exciting opportunity to join a collaborative, professional team where your organizational talents, communication skills, and ability to juggle multiple priorities will make a direct impact on client success.

If you're a proactive problem solver who enjoys working behind the scenes to make things happen, we'd love to connect with you!

What You'll Do

Be the Client Experience Champion

• Serve as the primary liaison between clients and consultants, ensuring all communication remains organized, responsive, and professional.
• Build strong relationships while delivering a high-touch, white-glove client experience throughout each engagement.

Keep Projects Moving Forward

• Manage complex calendars and coordinate onsite and virtual meetings, ensuring schedules, logistics, and expectations are aligned.
• Monitor multiple projects simultaneously, proactively identifying priorities and adapting quickly as needs evolve.

Drive Productive Meetings

• Prepare agendas, organize meeting materials, and ensure participants are fully prepared.
• Capture detailed meeting notes, track action items, and follow through to keep projects progressing smoothly.

Create Professional Client Deliverables

• Develop polished presentations, handouts, client communications, and supporting documentation.
• Maintain high standards for quality, accuracy, branding, and professionalism across all materials.

Coordinate the Details

• Manage meeting and event logistics, including room setup, printing, shipping, packaging, and material distribution.
• Support consultants before and after client engagements by organizing documentation and ensuring a seamless experience.

Support a Dynamic Team

• Collaborate closely with consultants and internal stakeholders to solve problems, anticipate needs, and deliver outstanding results.
• Assist with travel arrangements and occasional client site visits as needed.