Business Office Manager

POSITION SUMMARY

BUSINESS OFFICE MANAGER-COMMUNITY LEVEL POSITION SUMMARY: Responsible for direct oversight of the general operations of the accounting and human resources department to include accounts payables, accounts receivables, payroll functions, data entry and general accounting duties. Assures compliance with all laws, rules, regulations, policies and procedures. Promotes the company’s mission and philosophy.

ADMINISTRATOR

• A. Accounts Payable
• Receives, processes and enters all invoices into system for payment timely and accurately
• Resolves account discrepancies by investigating documentation, payments or adjustments
• Enters accounts payables into system for payment and are processed timely and accurately.
• Monitors, reconciles, and records petty cash disbursements
• Collect W9 from vendors and submit to corporate office
• B. Accounts Receivable
• Process move in’s, move outs and status change in resident management system accurately and timely.
• Receives, reconciles, and processes all revenue checks, deposit slips and reports daily as needed
• Assists Community Administrator/Managers in answering resident billing issues. Ensures that Community Managers/Administrators make move in deposits and rent deposits in a timely manner and ensures that collection guidelines are followed. Completes resident billing/invoices by following company guidelines, while resolving any issues
• Verifies accounts by reconciling statements and transactions
• Maintains accounting ledgers by posting account transactions
• Verifies and performs all monthly billings for each of the public pay agencies in a timely manner, while resolving any billing issues as needed.
• Maintains financial historical records by filing accounting documents
• Maintains financial security by following internal accounting controls
• C. Payroll/Human Resources
• Oversee the timely preparation and accurate production employee time and attendance for of payroll
• Manages human resource information system for data accuracy and integrity
• Work with Administrator on employee personnel related issues and strategizes to resolve conflicts
• Assists with recruitment of employees for the community
• Completes the employee onboarding, documentation and maintains employee personnel files per company policies
• Minimize and resolve employee pay-related issues, including over payments, late pay, deductions, and related pay adjustments
• D. General
• Ensures that all proprietary, financial and resident information is kept confidential.
• Respect and maintain confidentiality of the office, its records and restricted information
• Contributes to team effort by accomplishing related results as needed
• Promotes the company’s mission and philosophy.
• Maintains a positive and professional demeanor with all Employees, Residents, Visitors, and Families.
• Strong attention to detail and organizational skills required
• Adheres to all policies and procedures of the company
• Performs other duties as assigned.

An Associates Degree (A.A.) or equivalent from a two-year college or technical school; or two years related experience and/or training; or equivalent combination of education and experience