Payroll Specialist

Payroll Specialist Roles & Responsibilities

The Payroll Specialist is responsible for accurately processing and administering payroll for both IBEW union and non-union employees, with a strong emphasis on union wage compliance, reporting, and deductions. This role ensures employees are paid accurately, on time, and in full compliance with federal, state, local, and union regulations.

• Process weekly payroll for IBEW union and non-union employees, ensuring accurate and timely pay
• Maintain compliance with union agreements and federal, state, and local payroll regulations, including taxes
• Manage union wage and benefit rates, special agreements, retro pay, and over-scale adjustments
• Manage new employee setup
• Manage periodic tax rate changes
• Coordinate with the Local Unions to ensure accurate IBEW payroll data and reporting
• Process payroll corrections, transfers, layoffs, terminations, and manual checks
• Administer garnishments, levies, credit union deposits, and third-party payments
• Troubleshoot and resolve payroll discrepancies, including pay rate, hours, and check issues
• Prepare payroll reports for union, state, federal, and internal requirements
• Post payroll to the General Ledger and support month-end close and audit activities
• Prepare required monthly, quarterly, and annual payroll tax returns and payments
• Contribute to the overall success of Team UIS by performing additional duties as needed.

• High School Diploma or GED
• Experience processing contractor payroll, with strong preference for IBEW or union payroll environments
• Working knowledge of union wage rates, fringe benefits, deductions, and labor agreements
• Understanding of federal, state, and local payroll laws and compliance requirements
• Experience handling garnishments, tax levies, and third-party payments
• Ability to manage payroll corrections, adjustments, layoffs, and terminations accurately
• Proficiency with payroll systems and Microsoft Excel; experience with accounting or ERP systems preferred
• Strong attention to detail and ability to meet strict payroll deadlines
• Ability to troubleshoot and resolve payroll discrepancies efficiently
• Effective communication skills and ability to collaborate with union representatives and internal teams

Team UIS is an equal opportunity employer.