Grants Administrator

This could be your opportunity to help turn ideas into real community impact. The Grants Administrator will help to identify, secure, and manage funding that supports Town priorities, work collaboratively across departments, and make a visible impact in a dynamic organization that values innovation, teamwork, and public service. This is a full-time 3-year term position.

Under general direction, performs professional work related to the identification, application, tracking, reporting, and compliance of federal, state, and/or local grant funding; researches funding opportunities; coordinates grant application preparation and submission; tracks awarded grants and loans; ensures compliance with grant requirements and reporting timelines; coordinates financial and compliance reporting including annual single audit processes; works collaboratively with all Town departments and/or divisions to support grant-funded programs and projects;

and performs related duties as assigned.

Receives general direction from the Assistant Town Manager. Exercises no supervision over staff.

This classification exercises independent judgment on diverse and specialized grants administration activities with accountability and ongoing decision-making responsibilities associated with the work. Incumbents are responsible for independently performing professional duties in support of grant identification, application, tracking, reporting, and compliance and for providing technical support to management in areas of expertise. Performance of the work requires the use of independence, initiative, and discretion within established guidelines.

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Participates in the development of goals, objectives, policies, and procedures related to grants administration activities; monitors activities and identifies opportunities for improving service delivery and procedures; provides recommendations concerning process changes and reviews with appropriate management staff; implements improvements.
• Researches, identifies, and evaluates grant opportunities applicable to Town programs, services, and projects; coordinates with departments and/or divisions to assess eligibility and alignment with Town needs and priorities.
• Coordinates and prepares grant applications, including narratives, budgets, schedules, and required supporting documentation; ensures applications are accurate, complete, and submitted in compliance with applicable policies, requirements and deadlines.
• Serves as the primary point of coordination for awarded grants; reviews reimbursement claims and approves invoices; establishes and maintains grant files, tracking systems, and reporting calendars to monitor expenditures and reimbursements.
• Monitors grant-funded activities to ensure compliance with grant agreements, applicable laws and regulations, and Town policies.
• Develops, administers, and oversees Town sub-grant and loan programs.
• Collects, researches, and evaluates information from various sources on specialized topics related to grants and/or department activities; analyzes alternatives and makes recommendations regarding such areas as cost analysis,?cost recovery, and policy or procedure modifications; discusses findings with management staff and prepares reports of study conclusions?and recommendations; assists with the implementation of procedural, administrative, and/or operational changes after approval.
• Coordinates grant-related financial reporting in collaboration with appropriate…