Staff Accountant

Staff Accountant ($70K-$80K)(Hybrid Work Schedule)

Position Overview:

The staff accountant is responsible for maintaining the organization’s financial records. Core accounting duties include managing accounts payable, reconciling bank accounts, processing payroll, ensuring vendor payments, and maintaining accurate financial records in accordance with company policies and regulations. This role supports both employees and management, acting as a liaison with vendors and providing administrative and operational support as needed.

This position requires attention to detail, proficiency in systems like Quick Books and Paychex, and strong organizational and communication skills. The individual is accountable for ensuring accurate and timely financial processing, upholding confidentiality, and resolving discrepancies in financial matters efficiently. They are expected to perform daily, weekly, monthly, and ongoing tasks to sustain efficient financial operations across the organization.

Key Responsibilities:

• Invoice Management: Review incoming invoices for accuracy, secure appropriate approvals, enter data into the accounting system, and issue payments promptly. Maintain vendor files and resolve discrepancies or obtain refunds from vendors when necessary.
• Accounts Payable: Manage all accounts payable functions, including reviewing and processing invoices, ensuring timely payments to vendors and suppliers, and reconciling AP records with the general ledger. Ensure that all payments are paid in accordance with company policies and contractual terms.
• Credit Card Management: Review monthly credit card bills for accuracy and process payments.
• Expense Reports: Review and process all expense reports.
• Bank Reconciliation: Reconcile multiple bank accounts monthly to ensure that all records are accurate and up to date.
• Vendor Liaison: Serve as the primary point of contact between management and external vendors, including third-party administrators, ensuring smooth and effective relationships.
• Customer Refunds: Analyze customer refund requests using the Vertex One system to ensure that refunds are accurate and processed correctly.
• Broker Commissions: Review broker commission requests using the Vertex One system and commission engine, ensuring the accuracy of payments due to brokers.
• URL Renewals: Manage the renewal of URLs and maintain an up-to-date list of all purchases.
• General Accounting: Maintain records of all financial transactions, ensure timely payments, and assist in the month end and year end close process. Prepare journal entries and help maintain the general ledger. Prepare monthly balance sheet and income statement account reconciliations. Support year-end accounting preparation, including finalizing records, reconciling accounts, and preparing for audits. Assist in 1099 preparation for vendors and contractors, ensuring all required forms are issued correctly.
  
  Prepare for next year’s payroll setup, ensuring tax forms, payroll rates, and employee benefit deductions are updated and compliant with applicable regulations.

Qualifications:

• Education: Bachelor’s degree in accounting, or a related field, or a combination of education and experience.
• Experience: 3-5 years of experience in accounting
• Technical Skills: Expert-level experience with Quick Books On-Line, Microsoft Office Suite (Word, Excel, Outlook), and HRIS systems (e.g., Paychex or similar).