HR Coordinator

Position Summary

The HR Coordinator provides administrative and operational support across all Human Resources functions while serving as the organization's designated DDS Medication Coordinator. Under the direction of the Senior HR Generalist and in collaboration with the Human Resources team, this position supports employee lifecycle processes, HRIS administration, personnel records, leave administration, employee relations, workplace investigations, onboarding, credentialing, training coordination, regulatory compliance, and medication administration activities in accordance with Connecticut DDS regulations.

The HR Coordinator maintains accurate documentation, tracks certifications and compliance requirements, and provides responsive support to employees, leaders, and departments across the organization while ensuring compliance with organizational policies and applicable federal and state laws.

Core Competencies

• Human Resources Administration & Operations:
  Provides accurate, timely, and confidential administrative support across all Human Resources functions, including employee records, HRIS administration, onboarding, employment documentation, leave administration, and HR operations while ensuring compliance with organizational policies and employment regulations.
• Compliance, Credentialing & Regulatory Administration:
  Coordinates employee credentialing, certification tracking, regulatory compliance activities, and the organization's DDS Medication Administration Program while maintaining accurate records and ensuring compliance with federal, state, contractual, accreditation, and organizational requirements.
• Employee Support & HR Service Delivery:
  Delivers responsive, professional, and customer-focused support to employees, leaders, and departments by assisting with HR inquiries, employee lifecycle processes, onboarding, employee relations administration, workplace investigations, and leave administration.
• Communication & Relationship Management:
  Builds collaborative relationships with employees, leaders, healthcare professionals, regulatory agencies, vendors, and community partners while communicating effectively, maintaining professionalism, and providing exceptional customer service.
• Organization, Documentation & Continuous Improvement:
  Effectively manages multiple priorities, maintains accurate documentation and HR records, coordinates schedules and compliance activities, and identifies opportunities to improve administrative processes, efficiency, and service delivery.
• Professionalism, Ethics & Compliance:
  Demonstrates integrity, accountability, sound judgment, confidentiality, and ethical leadership while ensuring compliance with employment laws, organizational policies, accreditation standards, and HR best practices.

Essential Duties and Responsibilities

Human Resources Administration & Operations

• Prepare employment offers and coordinate pre-employment requirements to ensure a positive candidate experience.
• Provide administrative and operational support across all Human Resources functions, including employee lifecycle activities, HRIS administration, personnel records, and employment documentation.
• Coordinate onboarding activities, new hire documentation, HRIS data entry, personnel file maintenance, and employment record management.
• Prepare HR correspondence, employment documents, reports, and forms while ensuring accuracy, confidentiality, and compliance with organizational policies.
• Assist with departmental projects, process improvements, audits, and other Human Resources initiatives as assigned.
• Respond to employee and manager inquiries and provide general Human Resources support while delivering exceptional customer service.

Employee Relations, Leave Administration & Compliance

• Provide administrative support for employee relations matters, workplace investigations, performance management activities, and corrective action processes, including preparing documentation, maintaining confidential records, and coordinating meetings.
• Assist with the administration of employee leave programs, including Family and Medical Leave Act (FMLA), Connecticut Paid Leave, Americans with Disabilities Act (ADA) accommodations, workers' compensation, and other protected leaves by coordinating documentation, tracking deadlines, and maintaining compliance records.
• Maintain employee personnel files and Human Resources records in accordance with organizational policies and applicable federal and state laws.
• Support Human Resources…