Senior Accounts Payable Specialist

Job Title:

Logistics Accounts Payable Senior/Lead

Date Revised:

3/2/2026

Grade:

Location:

Tualatin, OR

FLSA:

Exempt

Reports to:

Sr. Global AP Manager

EEO Code:

WC Code:

The job duties listed below describe the general nature of the work; some incumbent's duties may differ. The

Physical Requirements described below represent the requirements to perform the essential functions of this job. Reasonable accommodation and the interactive process will be employed to determine reasonable accommodations.

Please contact your supervisor to clarify individual duties. Trans Pak reserves the right to change the job or reassign duties, as business conditions require. Job descriptions do not constitute a contract of employment and Trans Pak may exercise its employment at-will rights. Reliable on-site attendance is expected.

Position Summary:.
The Senior Accounts Payable Specialist will oversee the full lifecycle of freight, transportation, and warehousing invoices, ensuring accuracy, timely payments, and strong alignment between finance and operations. The role manages vendor relationships, resolves billing discrepancies, and drives process improvements that enhance visibility, control, and cost accuracy across logistics spend. It also provides leadership to AP staff and partners cross-functionally to support efficient operations and a reliable month-end close.

Essential Functions:

• Lead the end-to-end logistics accounts payable function, ensuring accurate and timely processing of freight, warehousing, customs, and transportation invoices.
• Oversee three-way matching for logistics POs, delivery confirmations, and carrier invoices, resolving discrepancies quickly to avoid shipment delays or vendor holds.
• Serve as the primary point of contact for carriers and partners regarding their account and payment status.
• Analyzes and tracks accounts payable amounts; prepares analysis of accounts as required.
• Prepares and prints accounts payable reports; reviews and reconciles periodic reports to maintain current reconciliation status for cash and disbursement accounts.
• Assists with monthly closings and bank statement reconciliation.

• Responds to vendor and employee inquiries regarding invoices, expenses, and check requests; resolves invoice discrepancies.
• Processes or troubleshoots complex AP issues, supplier account, system, etc.

• Prepares invoice deduction notices as required.

• Assists in audits including quarterly and year end audits
• Support Accounting Team with special projects such as ERP implementation and system integration issues.
• Performs other duties and special projects as requested by management.
• Provides support to AP staff with preparing vouchers and approved invoices for payment in a timely manner as needed.
• Interfaces with appropriate departments to secure proper payment approvals.
• Supports and processes accounts payable checks, ACH, and wires.

Education/Knowledge/Skill Requirements:

• Associate's degree or equivalent.
• 3-5 years related experience, or equivalent combination of education and experience.
• 1-2 years supervisory experience preferred.
• Proficient in all types of AP voucher entries, manual coded, PO Match, etc. and troubleshooting issues.
• Ability to work with other department to achieve company goals.
• Proficient with computer technology and Excel, Word, Outlook, and Accounting system (ERP system experience preferred)

• Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.

• Commitment to excellence and high standards.
• Acute attention to detail.
• Excellent written and verbal communication skills.

• Ability to prepare reports and business correspondence.

• Ability to understand and follow written and verbal instructions.

• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.

• Ability to work independently and as a member of various teams and committees.

• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Responsible and professional with a strong work ethic, integrity, and reliability.
• Team player with a positive attitude. Ability to work with cross-functional teams to improve corporate efficiency, internal controls, and achieve corporate goals.

Physical Requirements:

Physical Requirement

Description/Required Task

Frequency

None

Occasional (less than 1/3)

Frequent (1/3-2/3)

Regular

(more than 2/3)

Sitting

Primarily sedentary work.

X

Standing

Particularly for sustained periods.

X

Climbing

Ascending or descending ladders, stairs, scaffolding, ramps, poles, etc. using feet, legs and/or hands and arms. This factor is important if the amount and kind of climbing required exceeds that required for ordinary locomotion.

X

Stooping

Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles.

X

Kneeling

Bending legs at knee to come to a rest on knee or knees.

X

Crouching

Bending the body downward and forward by bending…