Office Manager

Department:
Administration / Operations |

Reports To:

General Manager |

Location:

Tualatin, Oregon |

Employment Type:

Full‑time, fully on‑site | FLSA Status:
Non‑Exempt

Avalon International Aluminum is seeking an organized, personable, and proactive Office Manager to support the day‑to‑day administrative and operational functions of our Tualatin, Oregon facility. This role serves as a central point of contact for internal staff, customers, vendors, and visitors, ensuring the office runs smoothly and efficiently. The ideal candidate is a self‑starter who thrives in a fast‑paced manufacturing environment, communicates professionally at all levels, and takes pride in keeping operations organized and on track.

• Serve as the primary point of contact for incoming calls, emails, and walk‑in visitors; route inquiries promptly and professionally
• Greet and assist guests, vendors, and customers upon arrival; maintain a welcoming and organized front office environment
• Manage incoming and outgoing mail, packages, and courier shipments
• Manage IT support

• Provide administrative support to management, engineering, sales, and operations teams as needed
• Prepare, proofread, and distribute correspondence, memos, reports, and presentations
• Schedule and coordinate meetings, conference calls, and appointments; manage shared calendars
• Maintain accurate and organized filing systems, both physical and digital
• Process and track expense reports, purchase orders, and invoices in coordination with accounting
• Assist with onboarding logistics for new employees including workspace setup, supply provisioning, and orientation scheduling

• Monitor and replenish office supplies, breakroom inventory, and consumables; manage vendor relationships for supply procurement
• Coordinate routine facility maintenance requests and communicate with building management or service vendors
• Ensure common areas, conference rooms, and the reception area are clean, organized, and well‑stocked
• Maintain and troubleshoot basic office equipment (printers, copiers, phones); elevate technical issues as needed
• Support health, safety, and compliance efforts by maintaining posted notices and required documentation

• Assist the sales and customer service teams with order inquiries, status updates, and basic customer communications
• Coordinate with vendors and suppliers on deliveries, scheduling, and account information
• Maintain accurate contact databases and records for customers, vendors, and business partners
• Support preparation of customer‑facing documents including quotes, packing lists, and shipping documentation

• Enter and maintain data in ERP, CRM, or other business systems with accuracy and timeliness
• Generate routine reports for operations, sales, and management as directed
• Assist with month‑end administrative tasks, filing, and records retention per company policy
• Support special projects and process improvement initiatives as assigned by management

• High school diploma or GED required;
  Associate’s degree or higher in Business Administration or related field preferred
• 2+ years of experience in an office coordinator, administrative assistant, or receptionist role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams); ability to learn new software quickly
• Comfortable with reading and understanding instructions to support IT needs.
• Excellent written and verbal communication skills with a professional, courteous demeanor
• Strong organizational skills and ability to manage multiple priorities simultaneously
• Reliable, punctual, and self‑motivated with a proactive approach to problem‑solving
• Ability to maintain confidentiality and handle sensitive information with discretion

• Experience working in a manufacturing, industrial, or construction environment
• Experience processing purchase orders, invoices, or basic accounts payable/receivable tasks
• Bilingual skills (English/Spanish) a plus
• Experience supporting multiple departments or managers simultaneously

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