Court Clerk

Position Overview

The City of Tualatin is recruiting for a Court Clerk. The role focuses on customer service, assisting individuals through the court process, and creating a welcoming environment for all.

• Assist the public over the counter and on the telephone; answer routine questions about court dates, procedures, and other related matters.
• Direct communications to appropriate personnel (e.g., police officers, attorneys, corrections officials, defendants) regarding court dockets; prepare letters notifying defendants of court appearances and trial dates; coordinate trial dates with police schedules and trial attorneys; set pre‑trials and prepare suspension forms.
• Maintain and process court records; examine legal documents for adherence to law and court procedures; prepare case folders and dispositions.
• Gather information and process court matters; exchange information with the City Police Department and other agencies as necessary.
• Maintain court records in accordance with statutes, regulations, and policies; manage volume of citations accurately under strict deadlines.
• Provide skilled clerical work and process court transactions with a high degree of public contact.
• Prepare accurate and timely reports; act as a notary public.
• Document court policies and procedures; keep them up to date to accommodate changing rules and process improvements.
• Accept, process, and deposit cash receipts; process refunds; establish and monitor payment plan agreements; send accounts to collections when appropriate.
• Promote professional and courteous behavior with a creative approach to problem resolution; interact with emotional and difficult people in a professional and tactful manner.
• Maintain a cooperative working relationship with City staff, outside professionals, agencies, and the general public.
• Use good judgment in prioritizing daily and routine responsibilities; work efficiently and effectively in a fast‑paced environment with changing priorities and frequent interruptions.
• Drive to city facilities, training programs, and meetings as necessary.
• Follow safety rules and procedures.

• Knowledge of the principles, practices, and equipment of modern court administration; ability to acquire such knowledge.
• Ability to assemble, organize, and present statistical, financial, and factual information from various sources.
• Ability to establish and maintain effective working relationships with employees, officials, and the general public.
• Ability to exercise resourcefulness, tact, and perspective in developing solutions and recommending new techniques.
• Knowledge of modern office procedures and methods, work processing software, business English, and municipal court operations.
• Working knowledge of Microsoft Word, Excel, and related software.
• Knowledge of Spanish is an asset;
  Spanish fluency may qualify for a pay premium.
• High School diploma and/or equivalent supplemented by one year of experience related to assigned duties; or an equivalent combination of education and experience.
• Ability to work evening shifts as required.
• Certificates and licenses: valid Oregon driver’s license; LEDS certification within three months;
  Notary Public certification from the State of Oregon.

• Medical, dental, vision, prescription, life, and long‑term disability insurance coverage.
• Paid vacation, holidays, and sick leave.
• Retirement benefits through Oregon PERS and an internal plan equivalent to Paid Leave Oregon.