Municipal Court Administrator

The City of Tualatin is seeking a highly skilled Court Administrator to lead our municipal court program. The position is responsible for court administrative functions, supervising court staff, and coordinating with the Judge, Prosecutor, defendants, defense counsel, police personnel and witnesses. In this pivotal role, you will serve as a dynamic team leader, fostering a collaborative, high-performance culture across all city departments.

You will manage the daily business of the court to ensure the efficient, fair, and timely administration of justice, while actively mentoring, coaching, and empowering an administrative staff dedicated to providing excellence in customer service. If you are an experienced leader who excels at motivating diverse teams, managing public administration budgets, and ensuring compliance with regulations, all while handling confidential matters with discretion and professionalism, we invite you to apply.

Include the following; other duties may be assigned.

Manages all court cases from inception to final disposition. Performs highly accurate filing and file maintenance of upcoming trial documents; prepares court documents and files; processes requests, motions, extensions, resets and changes of plea through close contact interaction with local trial defense attorneys, defendants, or the City Attorney. Maintains the court docket; acts as court clerk and assists Municipal Judge with court sessions.

Exhibit leadership to staff, work teams and fellow employees. Provides direction and set standards for excellence in internal and external customer service. Promotes professional and courteous behavior with a creative approach to problem resolution that creates a positive experience for the customer. Ability to deal with emotional and difficult people in a professional and tactful manner. Maintains cooperative working relationship with City staff, outside professionals and agencies, and the general public.

Maintains the Court software tables, forms and other set ups; identifies and resolves errors in software processes; maximizes use of software tools to improve court management and efficiency. Provide lead role in development and implementation of enhancements and improvements to the system.

Provide skilled clerical work, processing court transactions with a high degree of public contact. Prepares accurate and timely reports. Acts as a notary public. Tactfully answers a variety of questions about court transactions.

Oversees the Law Enforcement Data System (LEDS) programs, supervises records management activities, and ensures compliance with LEDS user requirements.

Documents court policies and procedures; keeps them up to date to accommodate changing rules, regulations, situations and process improvements.

Maintains court records in accordance with statutes, regulations and policies.

Assists in the preparation of, and administers and monitors the court budget. Provides explanation for variances.

Accepts, accounts for, and deposits cash receipts; processes refunds as appropriate. Administers collection efforts. Establishes and monitors payment plan agreements. Sends accounts to collections as appropriate. Authorizes payments to contractors and consultants.

Attends trainings, workshops and conferences and reviews publications to keep abreast of changes in statutes and regulations to ensure compliance with all legal requirements applicable to municipal courts.

Ability to plan and organize own work schedule and job tasks. Works efficiently and effectively in fast-paced environment which includes changing priorities and frequent interruptions.

Drives to job sites, city facilities, vendors, training programs, and meetings as necessary.

Follows safety rules and procedures.

EDUCATION and/or

EXPERIENCE:

Advanced knowledge of municipal court operations. Advanced knowledge of office procedures and methods, work processing software, business English, etc. Extensive experience with court software, preferably Caselle or Full Court. High School diploma and/or equivalent supplemented by specialized training and three years experience related to assigned duties, or an equivalent combination of education and experience enabling the incumbent to perform the essential functions of the position.

SPECIAL SKILLS/ABILITIES:
Ability to establish and maintain effective working relationships with employees, contractors, other agencies, public officials and the general public. Ability to occasionally deal with upset or difficult individuals. Ability to work evenings. Working knowledge of Microsoft Word, Excel, and other similar software programs. Knowledge of Spanish is an asset.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Considerable knowledge of the…