Purchasing Coordinator

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The Purchasing Coordinator performs a variety of purchasing functions to facilitate and support all requisitioning needs in a decentralized purchasing system. Assists in purchasing materials, supplies and services at the most favorable terms for Fujimi. This position is responsible for managing purchasing records, reports, requisitions, and inventory levels of purchased items according to documented specifications and quality system requirements related to purchasing functions.

May qualify vendors, evaluate bids, and negotiate prices and terms for purchased goods and services. Position requires direct contact with internal customers, and external suppliers of goods and services.

• Deals effectively and assertively with all levels of people including professional phone etiquette with internal customers and external suppliers. This also includes the mental capability to conduct interpersonal interactions, make decisions, problem-solve, conceptualize, conduct research, perform math computations, operate computer hardware/software and work with interruptions and shifting priorities.
• Recognizes workload and effectively prioritizes various detail-oriented tasks to meet competing deadlines and demands in a timely manner.
• Evaluates, analyzes and acts on current issues, reaches sound conclusions and implements appropriate course of action with applicable approvals.
• Create purchase orders from internal purchasing requisitions. Confirms pricing, availability, delivery dates and freight arrangements for issued purchase orders.
• Assist all departments as needed in purchasing indirect materials and Maintenance Receivable orders (MRO) supplies.
• Enter direct materials' Certificates of Analysis (CofA) into Fujimi's incoming material control systems.
• Research and correct discrepancies between purchase orders and supplier invoices with Accounts Payable.
• Qualify and set-up new vendors in purchasing system and complete miscellaneous clerical duties.
• Effectively maintain purchasing records, reports, requisitions and inventory levels of purchased items according to documented specifications with consideration to quality system requirements.
• Complete all other duties as assigned.

Competency Statement(s)

• Analytical Skills – Ability to use thinking and reasoning to solve a problem.
• Decision Making – Ability to make critical decisions while following company procedures.
• Honesty / Integrity – Ability to be truthful and be seen as credible in the workplace.
• Interpersonal – Ability to get along well with a variety of personalities and individuals.
• Judgment – The ability to formulate a sound decision using the available information.
• Negotiation Skills – Ability to reach outcomes that gain the support and acceptance of all parties.
• Organized – Possessing the trait of being organized or following a systematic method of performing a task.
• Problem Solving – Ability to find a solution for or to deal proactively with work‑related problems.
• Research Skills – Ability to design and conduct a systematic, objective, and critical investigation.
• Responsible – Ability to be held accountable or answerable for one’s conduct.
• Strategic Planning – Ability to develop a vision for the future and create a culture in which the long‑range goals can be achieved.
• Time Management – Ability to utilize the available time to organize and complete work within given deadlines.

• Education – High School Diploma or General Education Degree (GED) required. Bachelors degree preferred.
• Experience – 1+ years of experience in a purchasing department or supporting a purchasing function is preferred.
• Computer Skills – Strong knowledge of computer software programs including Microsoft Office Suite. Experience with electronic requisition/purchasing and inventory systems desirable.

• Certified Supply Chain Professional (CSCP) desired.
• Other Requirements – Must possess an eagerness to learn.

• N (Not Applicable) – Activity is not applicable to this position.
• O (Occasionally) – Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day).
• F (Frequently) –…