High School Curriculum Secretary​/Data Coordinator

high school curriculum secretary/data coordinator

job : 5724271

Final date to receive applications: may 29, 2026 11:59 pm (pacific standard time)

posted: may 19, 2026 7:00 am (utc)

starting date: jul 16, 2026

job title: hs curriculum secretary/data coordinator

immediate supervisor: school administrator

fte: 1.0 (8 hours per day)

start date: july 16, 2026

work with administrator to accomplish the student scheduling process. Work with administrator and district data processing coordinator to plan and carry out computerized grade and progress reports. Maintain student permanent records (transcripts) including manual input of transfer student grades. Responsible for ordering report cards, transcripts and grade verification reports.

• attend electronic student information systems training workshop as needed
• incorporate program updates
• define high school courses and update course codes
• create course links to facilitate processing student course request
• assist in preparing forecasting sheets for grades 9-12
• coordinate input for forecasting
• print report to determine number of sections needed for each course
• assist in creating the teacher master schedule
• confirm room use with administration
• schedule students automatically
• assist in revising student schedules
• assist in filling "holes" for students with incomplete schedules
• maintain master schedule with changes made accurately at administrator's request
• coordinate grading timeline with district data coordinator
• define and maintain grading options
• work closely with district technical team on grading program
• monitor and assist posting of teacher grades in electronic student information systems for each grading period
• enter grades for alternative programs and teachers as needed
• maintain student cumulative files
• verifications for employment and military
• provide foreign exchange students with transcripts and verification letters as requested

• provide dhs and dds records as requested
• oversee pass/fail forms
• run reports of incomplete student schedules as needed
• prepare grading instructions for teachers
• coordinate mailing of report cards
• provide honor roll for local newspaper
• enter summer school grades
• enter transfer students' transcript credits after counselor has reviewed (approximately 125 transfer students each year). This must be manually done and requires concentration and accuracy
• monitor and maintain incomplete grade contracts; incomplete grades not completed by the end of the year must be changed to 'f' grades
• enter 'wf' or 'w' grades on transcripts for students withdrawing from courses beyond add/drop date
• make grade changes as submitted by teachers
• make grade replacement changes on transcripts
• update report cards following grade changes
• have knowledge and ability to explain student transcripts to students, parents, other schools, colleges, etc.
• continually improve skills/attend conferences and workshops on new program upgrades
• work independently under daily pressure requiring constant concentration to a volume of work which must be completed within a limited period of time with exacting diligence to detail and accuracy
• plan, organize and complete work in a timely fashion
• ability to maintain student confidentiality
• provide student body rosters when requested
• provide mailing labels for school mailings several times per year
• prepare and provide signs and other items needed for back to school night, conferences, etc.
• assist in recording general and confidential information in student files including transcripts, test scores, immunization records, etc.
• assist counselors in scheduling process
• state reports: assist with fall report to state as well as several other statistical reports dealing with school population and ethnic backgrounds
• attend electronic student information systems as required
• shred all outdated student information, transcripts, locators, progress reports
• update and maintain master forms used in counseling department including but not limited to: teacher assistant forms, class withdrawal forms, grade change forms, add/drop forms, report to counseling forms, any others at…