Court Clerk

The City of Tualatin is currently recruiting for a Court Clerk. We are looking for a customer-service driven individual whose focus is to assist individuals through the court process while giving them the best experience possible. Are you a detail-oriented, efficient, self-starter who is engaged and ready to serve a diverse population while promoting an equitable and fair process? In this position, you will play a crucial role in ensuring equal access to services and creating a welcoming environment for all.

The Court Clerk is primarily responsible for processing and maintaining court records and payments, court documentation, assisting in the courtroom, and communicating with the public and other agencies. Compliance with all regulations, state statutes, laws and ordinances is required. A Court Clerk handles confidential matters with discretion and excels in customer service.

Our Municipal Court is located at our new Tualatin City Service building. There is free employee parking in a newly-constructed facility. Here at the City we pride ourselves in treating all of our patrons fairly, ensuring everyone has the best experience possible.

The City offers a generous benefit package, including medical, dental, vision, prescription, life and long-term disability insurance coverage. Additionally, we provide paid vacation, holidays, and sick leave, along with retirement benefits through Oregon PERS. We run an internal equivalent plan to Paid Leave Oregon that provides full pay for qualified leaves.

The regular shift for this position is M-F 8-5.

Include the following; other duties may be assigned.

Assist the public over the counter and on the telephone; answer routine questions about court dates, court procedures, Oregon Department of Motor Vehicles regulations, bail and fine procedures, etc.

Direct communications to appropriate personnel (such as police officers, attorneys, corrections officials, and defendants) regarding court dockets and establish trial dockets; prepare letters notifying defendants of court appearance and trial dates; coordinate trial dates with police officer schedules and appropriate trial attorneys; set pre-trials, and prepare suspension forms.

Maintain and process court records; examine legal documents submitted to court for adherence to law or court procedures; prepare case folders and case dispositions.

Gather information and process court matters; exchange information with the City Police Department and other law enforcement and related agencies as necessary.

Maintain court records in accordance with statutes, regulations and policies. Manage volume of citations accurately under strict deadlines.

Provide skilled clerical work, processing court transactions with a high degree of public contact.

Prepares accurate and timely reports. Act as a notary public.

Documents court policies and procedures; keeping them up to date to accommodate changing rules, regulations, situations and process improvements.

Accept, process, and deposit cash receipts; process refunds as appropriate. Establishes and monitors payment plan agreements. Sends accounts to collections as appropriate.

Promote professional and courteous behavior with a creative approach to problem resolution that creates a positive experience for the customer. Interact with emotional and difficult people in a professional and tactful manner.

Maintain cooperative working relationship with City staff, outside professionals and agencies, and the general public.

Use good judgment in prioritizing daily and routine responsibilities. Work efficiently and effectively in fast-paced environment which includes changing priorities and frequent interruptions.

Drive to city facilities, training programs, and meetings as necessary.

Follow safety rules and procedures.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge of the principles, practices and techniques of court…