Inbound Logistics Coordinator​/Receiving & Documentation Specialist

Tualatin, Oregon, USA

The Shipping Coordinator is part of the team responsible for the day‑to‑day shipping and receiving operations. Responsibilities include coordinating, preparing, and organizing bills of lading, packing slips, invoices, and required export licenses or compliance documents. The role schedules inbound/outbound traffic, prepares documentation for outbound shipments, and contacts carriers for rates and availability. The coordinator utilizes internal processes to record and track all shipping transactions, troubleshoots shipping delays or changes with carriers, and communicates to customers.

The position receives, stores, packs, and ships merchandise or materials, assists in month‑end inventory reconciliation, maintains appropriate levels of supplies, and places orders when needed. The Shipping Coordinator ensures shipping protocols and documentation meet regulatory requirements for hazardous materials (DOT/HAZMAT) or special handling, investigates and resolves shipping non‑conformance, and maintains highly organized processes and work areas for maximum efficiency.

• Communicates with Logistics Supervisor/Manager and Team Leader to ensure that all shipping and receiving needs are met and notifies team members of changes in schedule so workload can be adjusted accordingly. This includes maintaining accurate records of all appointments on a Shared Microsoft Outlook calendar.
• Works with SALS group, trucking companies, carriers, and freight forwarders ensuring necessary documentation is available to prepare accurate shipping documents. Notify Sales and SALS group when required delivery date can’t be met, transportation cost is too high, or trucks are not available.
• Prepares shipping documents in accordance with written procedure and customer requirements.
• Verifies that material being shipped meets all legal requirements including hazmat regulations and weight restrictions.
• Maintains a list of approved carriers, requests rate quotes from approved carriers, and schedules carriers to meet required delivery.
• Checks all inbound material for quality approval, prints all necessary quality‑related receiving documents, and investigates and communicates with Purchasing and Quality Control departments if material does not meet requirements.
• Confirms all incoming materials have an SDS in the CIMS database. This also includes checking incoming material database for all imports to ensure compliance with Fujimi’s CT‑PAT related documents and inbound container check sheet with quality receiving documents.
• Prepares physical inventory count sheets, completes physical counts, and assists in reconciling any discrepancies that may occur. Reconciles all discrepancies prior to entry into system and notifies interested parties when materials have arrived or when there are discrepancies.
• Records all inventory‑related transactions into Microsoft Dynamics SL, enters all applicable raw materials in FCPDB, and all non‑inventory related transactions into Req Logic.
• Pulls orders using forklift, pallet jack, or cart and completes all inspections as detailed in written procedure.
• Physically loads and unloads trucks using forklift or pallet jack, completes all inspections, and completes receiving documentation in accordance with written procedure.
• Conducts regular counts of non‑inventory items in the office area and warehouses and places orders for needed items.
• Creates load plans and ensures that weight is evenly distributed in shipping trailer or container.
• Performs other job‑related duties as assigned.

• Decision Making – Ability to make critical decisions while following company procedures.
• Honesty / Integrity – Ability to be truthful and be seen as credible in the workplace.
• Interpersonal – Ability to get along well with a variety of personalities and individuals.
• Judgment – The ability to formulate a sound decision using the available information.
• Safety Awareness – Ability to identify and correct conditions that affect employee safety.
• Organized – Possessing the trait of being organized or following a systematic method of performing a task.
• Customer…