Administrative Assistant - HPDP; DH

Job Description
Navajo Preference Employment Act
In accordance with Navajo Nation and federal law, TCRHCC has implemented an Affi
Pursuant to this Plan and corresponding TCRHCC Policy, applicants who meet the necessary qualifications for this position and (1) are enrolled members of the Navajo Nation, Hopi Tribe, or San Juan Southern Paiute Tribe will be given preference in hiring and employment for this position, (2) are legally married to enrolled members of the Navajo Nation, Hopi Tribe, or San Juan Southern Paiute Tribe and meet residency requirements will be given secondary preference, and (3) are enrolled members of other federally-recognized American Indian Tribes will be given tertiary preference.
Overview
POSITION SUMMARY
Responsible for performing front desk receptionist, administrative and clerical duties for the Health Promotion Diabetes Prevention (HPDP) Department. Duties include answering phones, taking messages, greeting patients, data entry, departmental file management, inventory/supply management, and department mail. Understands and follows the organization’s policies, procedures, and standards to include HIPPA, and Privacy Act. Incumbent will work with hospital Electronic Health Record (EHR) for scheduling, data entry, and patient registration for Taking CHARGE!

pediatric obesity intervention program and Lifestyle Balance Clinic. Incumbent needs to be an independent worker yet a team player, helping to meet the day-to-day needs of the HPDP Department and assist HPDP Program Director as needed.
This position is grant funded.
Qualifications
NECESSARY QUALIFICATIONS
Education
High school diploma or GED
Experience
One (1) year of clerical experience working with word processing, spreadsheet, and database management software skills (Microsoft Office, Outlook, Excel, Allscripts, etc.)

Licensure/Certification s

• Must have and maintain an unrestricted current valid state driver's license
• Must have and maintain a Basic Life Support (BLS) certification from the American Heart Association (AHA), or completion of certification within 90 days of hire.

• Record of satisfactory performance in all prior and current employment as evidenced by positive employment references from previous and current employers. All employment references must address and indicate success in each one of the following areas:
• Exceptional customer service skills
• Positive working relationships with others
• Possession of high ethical standards and no history of complaints
• Reliable and dependable; reports to work as scheduled without excessive absences or tardiness
• Work effectively within a team
• Must have a high level of interpersonal skills to handle sensitive and confidential situations; continually requires demonstrated poise, tact, and diplomacy
• Must be able to handle multiple tasks, and highly organized
• Greets and welcome patients upon entrance to the HPDP Fitness Center front desk and directs/assists them as necessary. Respond to public inquiries.
• Answers phones, takes messages, directs phone calls, and directs/assists callers. Provide word-processing and secretarial support. Excellent computer skills to perform administrative tasks
• Completion of and, above-satisfactory scores on all job interviews, demonstrating to the satisfaction of the interviewees and TCRHCC that the applicant can perform the essential functions of the job
• Successful completion of and positive results from all background and reference checks, including positive employment references from authorized representatives of past and current employers demonstrating to the satisfaction of TCRHCC a record of satisfactory performance and that the applicant can perform the essential functions of the job
• Successful completion of fingerprint clearance requirements, physical examinations, and other screenings indicating that the applicant is qualified to be employed by TCRHCC and demonstrating to the satisfaction of TCRHCC that the applicant can perform the essential functions of the job
• Submission of all required employment-related documents, applications, resumes, references, and other required information free of false, misleading, or incomplete information, as determined by TCRHCC