Executive Assistant
Listed on 2026-02-08
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Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration -
Business
Office Administrator/ Coordinator, Business Administration
Overview
The Sr. Executive Staff Assistant provides comprehensive administrative, operational, and technical support to the Executive Officer and Shared Services Administration team. This role is responsible for coordinating day-to-day activities, managing critical processes, and ensuring seamless communication across multiple departments and organizational levels. The ideal candidate will exercise sound judgment, operate with a high degree of autonomy, and manage sensitive and confidential information with discretion.
In addition to traditional administrative duties, this position requires strong analytical, organizational, and project management skills to support the operational efficiency of Shared Services Administration. The Sr. Executive Staff Assistant will play a key role in coordinating cross-functional activities, managing departmental metrics, and contributing to the development of reports, presentations, and process improvements. This position requires a proactive mindset, attention to detail, and the ability to anticipate needs and prioritize tasks in a dynamic environment.
Assist with additional tasks and responsibilities as needed to support the Executive Officer and Shared Services Administration team.
- Provide administrative assistance to the Executive Officer, including scheduling, calendar management, correspondence, travel arrangements, and meeting coordination.
- Draft, proofread, and finalize high-quality communications, reports, and presentations.
- Act as a liaison between the Executive Officer, staff, and external stakeholders, ensuring timely and accurate communication.
- Maintain awareness of organizational priorities to anticipate needs and optimize the Executive Officer’s time and focus.
- Coordinate and oversee department-wide administrative processes, including invoice processing, supply ordering, and expense reporting in compliance with corporate policies.
- Manage departmental systems such as SharePoint sites, document management platforms, and other tools to facilitate information sharing and collaboration.
- Support the preparation of business continuity plans, budget planning, and ongoing cost tracking activities.
- Analyze existing processes and provide recommendations for improving operational efficiency within Shared Services Administration.
- Assist in the development of business requirements, functional specifications, and process documentation to enhance team workflows.
- Collaborate with cross-departmental stakeholders to gather data, compile reports, and track progress on key initiatives.
- Plan, schedule, and manage logistics for internal and external meetings, events, and special projects.
- Develop agendas, prepare meeting materials, and ensure follow-up actions are documented and completed.
- Provide support for executive-level presentations and reports, including those for the Board of Directors and leadership.
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Develop and maintain strong professional relationships with internal and external stakeholders to uphold the credibility and reputation of the Executive Officer’s office.
- Serve as a resource and backup for other Executive Assistants as needed.
- Executive assistance, CAP, Microsoft Office, Microsoft Excel, Microsoft PowerPoint, administrative assistance
- Certified Compensation Professional (CCP) designation strongly preferred
- Utility industry experience; experience in a shared services, large enterprise, or multi-business unit environment strongly preferred
- Experience leading or influencing cross-functional teams and mentoring staff
- Strong analytical and problem-solving skills with ability to synthesize data into insights
- Knowledge of organizational structure and operations; ability to work independently and in a team
- Positive attitude, flexibility, and willingness to learn
- Experience Level: Intermediate Level
- Job Type &
Location:
Permanent position based out of Tucker, GA; hybrid work model in Tucker, GA - Pay Range: $70,000.00 – $95,000.00 per year
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change.
That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic…
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